Senior Administrative Assistant in London

Team Overview

Our Charity and Not-for-Profit team is one of the largest single office charity teams in the UK, with more than 140 audit specialists. We work with a diverse range of charities and NFP’s including membership bodies, dynamic social enterprises, international NGOs, Arts and Culture charities, academies, colleges and universities, care homes, religious orders and more, making this a truly varied opportunity.

Role Overview

To provide daily, flexible, proactive administrative support across the Charity team.

What You’ll Be Doing

• Assist the Administration Senior Manager to provide administrative support to the Charity team, including updating Practice Engine (PE), creating bills and helping with projects.
• Overseeing and assisting with the Admin Inbox, dealing with all tasks such as account amends, formatting documents, dealing with incoming post and other ad-hoc queries.
• Keep tracking logs updated such as the Tender spreadsheet, Client lists, Circit spreadsheet and APD spreadsheet.
• Ensure that all work undertaken is produced within agreed timescales, escalating to the Administration Senior Manager where necessary.
• Produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, escalating to the Administration Senior Manager where necessary.
• Proactively manage the admin inbox calendar ensure meeting rooms are booked and action on meeting requests and booking training sessions.
• Support all members of the Charity team and provide admin assistance as necessary.
• Deal with any ad hoc reporting, as required.
• To be responsible for administration projects, as required by the Administration Senior Manager.
• To provide support to the PAs especially during busy periods and provide PA cover during holidays and absences.
• To ensure the administration team has adequate cover at all times.
• Work with the Administration Senior Manager to ensure team members’ diaries are kept up to date at all times.
• Respect and maintain the confidentiality of the processed material and ensure that any regulations concerning security or confidentiality (such as safeguarding passwords) are complied with.
• Take an interest in the operation of the Charity team to be aware of current work being dealt with by team members.

What We’re Looking For

• Demonstrable experience as an Administrator in a similar environment.
• Previous PA experience is beneficial.
• Type at a speed of 50wpm min, but accuracy is more important.
• Good use of English grammar.
• Attention to detail; strong organisational skills.
• Excellent interpersonal communication skills to be able to communicate with people at all levels.
• GCSEs including A-C English and Maths, or equivalent.
• Experience working in a professional services firm.
• Advanced Word, Intermediate Excel, PowerPoint, Outlook.

What You’ll Bring

• Operate as a team player; work well under pressure; be proactive; a quick learner; flexible and approachable.
• Ability to multi-task, as well as anticipate the needs of team members.
• Ethical judgement.

Why Buzzacott?

We’re big enough to provide deep expertise across a wide range of specialisms, but small enough to value meaningful personal connections — with clients and colleagues alike. You’ll work alongside experienced professionals who will support your continued development, while you contribute to shaping the growth of both our team and our clients.

At Buzzacott, we’re committed to equal opportunities and ensuring all employment decisions are fair, objective, and based on merit.

If you are interested in this role, we encourage you to apply directly via the Apply button at the top of the page. When applying, please include your salary expectations and let us know what interests you about the role. Alternatively, if you would like to talk to one of our HR Team about the vacancy before applying, contact us.

Please note: Our HR Team review and respond to all applications. No agencies please.