Fleet Administrator in Edinburgh

At BUUK Infrastructure, our vision is to be the leading utility partner to accelerate the UK towards net zero for all our customers. Our group of companies has been the major drive for change and innovation over 30 years. We provide a supportive environment that is committed to enabling our people to be the best, ensuring they feel proud to be themselves and part of BUUK Infrastructure.

We are looking for a Support Services Officer who would like to help us reach our mission to earn customer loyalty and drive business growth by providing consistently excellent service. Working hours for this role alternate weekly between Mon-Fri 08:00 - 16:30 and 08:30 - 17:00. This role is based in our Woolpit office 5 days a week.

Purpose of this role:

• Day to day support for the Support Services Transport team.

Your key responsibilities are:

• Ensure a quality service provided to the business, including excellent customer service and attention to detail.
• Receiving and dealing with incoming telephone calls.
• Administration of company vehicles for BUUK, including logging and confirming accidents, repairs, maintenance, fees, tolls, MOTs, services, RFLs.
• Administration of fuel cards.
• Assist in keeping all vehicles compliant within legal/statutory requirements.
• Processing of new vehicle orders.
• Completing P46 submissions for company car drivers.
• Analysing and completing reconciliations for data.
• Ensuring the accuracy of the transport database.
• Processing purchase invoices and dealing with queries including working with finance to ensure payments are processed.
• Updating the Fleet system with analysis data.
• Commitment to promoting a positive safety culture within the team and overall business, maintaining a safe and healthy working environment.
• Visiting sites quarterly to meet the drivers and check their vans.
• Visiting other UK locations as required to monitor and review ongoing activities.
• Any other duties as deemed appropriate by the management team.
• Ensure behaviours are aligned to our company core values and culture.
• Ensuring the office environment is in keeping with that of a Great Place to Work.
• Maintaining integrity and honesty, being fair and consistent to gain the trust of all stakeholders.
• Adopt a can-do attitude, to support the development of the transport team and your colleagues.
• Creating a helpful and informative working environment.
• Maintain a respectful, considerate, and professional attitude to your colleagues and all employees within BUUK at all times.

Qualifications:

• GCSE Maths and English.

Experience/Knowledge:

• Telephone call handling.
• Customer service experience.
• Completion of admin tasks.
• Excellent communicator.
• Able to work to tight deadlines and manage own workload.
• Positive manner and operates with a can-do attitude.

Abilities/Skills:

• Excellent verbal communication skills.
• Desirable: Ability to use Microsoft Excel.
• Proficient in Excel.
• Financial understanding.

What can you expect from us:

• Cost of living annual pay review.
• Company pension contributions up to 10% if employees contribute 5%.
• 33 days holiday including bank holidays with the ability to purchase an additional 2 weeks.
• Enhanced maternity, paternity and adoption pay.
• Referral payment of £1000 (net of tax) for successful referrals.
• Development opportunities to reach your career aspirations.
• BUUK has an award-winning culture.
• We care about your wellbeing and safety as we all deserve the right to go home safe, every day.
• We are proud to be an equal opportunity employer, we respect each other and advocate for equity, diversity and inclusion in all we do.

Research shows that women and people from different underrepresented backgrounds often only apply for a job if they meet 100% of the listed qualifications. If you would like to be a part of our team and you meet many, but not all our requirements for this role, please apply. You can also ask us about flexible working options.

Please note we reserve the right to close the role early. Therefore, if you're interested in this role, we encourage you to apply as soon as possible.