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For Companies At a Glance
- Tasks: Manage shipping documentation, coordinate with carriers, and provide excellent customer service.
- Company: Established organisation in Epping with a strong team culture.
- Benefits: Competitive salary up to £45,000 and full on-site presence.
- Why this job: Join a dynamic team and play a key role in global logistics.
- Qualifications: Proficiency in Microsoft Office and strong communication skills required.
- Other info: Ideal for those with experience in supply chain or logistics roles.
A well established organisation are looking for a permanent Shipping Administrator to join their team in Epping. This position requires full on site presence and is offering a salary of up to £45,000. The following information aims to provide potential candidates with a better understanding of the requirements for this role.
Role responsibilities of the Shipping Administrator include:
- Documentation & Compliance: Prepare, verify, and manage shipping documentation, including commercial invoices, packing lists, air waybills, and certificates of origin for import/export compliance.
- Coordination: Book collections with freight forwarders, carriers, and courier partners while acting as a main point of contact for shipping inquiries.
- Order Processing: Process orders, generate shipping labels, and update internal databases to reflect real-time status.
- Customer Service: Address shipping delays, damages, or discrepancies with customers, Sales, or Customer Relationship teams.
- Operational Support: Perform administrative tasks like invoice checking, inventory tracking, and updating master reporting sheets.
Person Specification of the Buyer:
- Technical Skills: Proficiency in Microsoft Office (especially Excel) and experience with ERP systems or warehouse management systems.
- Communication: Strong written and verbal communication skills for liaising with suppliers, carriers, and internal teams.
- Attention to Detail: High level of accuracy in verifying, documenting, and tracking goods.
- Industry Knowledge: Understanding of Incoterms, international shipping regulations, and dangerous goods handling.
- Organisation: Ability to prioritise tasks, manage time effectively, and handle multiple shipments simultaneously.
This role will be well suited to you if you have held a role within supply chain as a shipping coordinator, logistics coordinator, freight coordinator, shipping supervisor, supply chain coordinator, logistics administrator, import/export coordinator or shipping clerk.
Shipping Administrator in Epping employer: Butler Ross
Contact Detail:
Butler Ross Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator in Epping
✨Tip Number 1
Get to know the company inside out! Research their shipping processes, values, and recent news. This will help us tailor our conversations and show that we’re genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to shipping and logistics. We can even role-play with a friend to boost our confidence and refine our answers.
✨Tip Number 3
Don’t forget to showcase our skills! Bring examples of how we’ve handled shipping documentation or resolved customer issues in the past. Real-life stories can make us stand out from the crowd.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can leave a lasting impression. Let’s remind them why we’re the perfect fit for the Shipping Administrator role!
We think you need these skills to ace Shipping Administrator in Epping
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Administrator role. Highlight your experience with shipping documentation, compliance, and any relevant technical skills like Microsoft Office and ERP systems. We want to see how your background fits perfectly with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the shipping industry and how your skills align with the responsibilities listed in the job description. Let us know why you’d be a great fit for our team!
Show Off Your Attention to Detail: In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is as polished as possible!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your details!
How to prepare for a job interview at Butler Ross
✨Know Your Shipping Stuff
Make sure you brush up on your knowledge of shipping documentation and compliance. Familiarise yourself with terms like Incoterms and the types of documents you'll be handling, such as commercial invoices and air waybills. This will show that you're not just a candidate, but someone who understands the ins and outs of the role.
✨Excel at Excel
Since proficiency in Microsoft Excel is key for this position, practice using functions, formulas, and pivot tables. You might even want to prepare a few examples of how you've used Excel in past roles to streamline processes or track shipments. This will demonstrate your technical skills and readiness for the job.
✨Communication is Key
Prepare to showcase your communication skills during the interview. Think of examples where you've effectively liaised with suppliers or resolved shipping issues. Being able to articulate your experiences clearly will highlight your ability to handle customer service inquiries and coordinate with various teams.
✨Stay Organised
Showcase your organisational skills by discussing how you prioritise tasks and manage multiple shipments. You could even bring a planner or a digital tool you use to keep track of your workload. This will give the interviewer confidence in your ability to handle the fast-paced environment of shipping administration.
