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- Tasks: Assist the Billing Team with daily reviews and cost recovery for contracts.
- Company: Join a leading UK facilities management company known for its professional services.
- Benefits: Earn £12.21 an hour with potential for flexible working arrangements.
- Why this job: Gain valuable experience in billing while working in a dynamic team environment.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Contract role until September 2025, based in Birmingham.
Butler Rose is working with one of the UK's leading facilities management and professional services companies in their search for a Billing Assistant to join their team. This is a contract role until the end of September 2025, based in Birmingham and will pay £12.21 an hour PAYE to the successful candidate.
The purpose of the role is to assist the Billing Team Leader & Commercial Management. The Billing Assistant will have a keen eye for prioritisation and ensuring contractual commitments are met while maximising revenue and profit margin on the contract. The role involves providing a technical review of all works accurately, correctly inputting chargeable works through the client for payment, along with dealing with work order queries.
Duties:
- Provide a technical daily review of all works logged, identifying, valuating and recovering costs for chargeable reactive, additional and project works/PPM Remedial for the contract.
- Maximise and recover costs associated with chargeable out of scope works and task orders in a timely manner as per contractual timeframe, by billing the Client via CAFM system and Application for Payment process.
- Provide accuracy and ensure a full detailed summary is presented to the Client when applying for Application for Payment, to reduce the risk of potential queries.
- Analyse and review value for money being submitted for review.
- Work closely with the Contract teams to ensure PPMs and remedial works are charged in accordance with the contract.
- Escalate, chase and resolve queries effectively within the specified time limit as per the process.
- Meet daily targets of 70-80 WOs submitted per day.
Ideal candidate will have:
- A strong Admin background within Facilities Management knowledge (desirable).
- A flexible approach to work with competent skills in Microsoft Office applications, including extensive use of Excel.
- The ability to prioritise own workload at pace, working with multiple deadlines and duties accurately and timely.
- Data entry experience, capable of working with a high volume of transactions.
- A strong attention to detail when critically examining numerical, financial and written data, with the ability to keep the quantity of works submitted high.
- The capability to remain calm under pressure, command respect, have the confidence of their colleagues and communicate effectively at all levels.
Other responsibilities/requirements/skills to eye on:
- Facilities Management experience.
- Maximo/CAFM experience.
- Good Excel Skills.
Butler Rose is committed to equality in the workplace and is an equal opportunity employer. Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.
Billing Assistant employer: Butler Rose
Contact Detail:
Butler Rose Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Assistant
✨Tip Number 1
Familiarise yourself with the CAFM systems and billing processes commonly used in facilities management. Understanding how these systems work will give you a significant advantage during interviews, as you'll be able to discuss your knowledge confidently.
✨Tip Number 2
Highlight any experience you have with data entry and managing high volumes of transactions. Be prepared to share specific examples of how you've successfully handled similar tasks in previous roles, as this will demonstrate your capability to meet the demands of the Billing Assistant position.
✨Tip Number 3
Showcase your proficiency in Microsoft Excel, especially if you have experience with advanced functions or data analysis. You might want to prepare to discuss how you've used Excel to streamline processes or improve accuracy in past jobs.
✨Tip Number 4
Prepare to discuss your approach to prioritising tasks and managing deadlines. Think of examples where you've successfully balanced multiple responsibilities, as this will illustrate your ability to thrive in a fast-paced environment like the one described in the job listing.
We think you need these skills to ace Billing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and administration. Emphasise any previous roles where you managed billing or worked with financial data, as this will show you have the skills needed for the Billing Assistant position.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Billing Assistant role specifically. Mention your attention to detail and ability to manage multiple deadlines, as these are key traits for the job. Use examples from your past work to illustrate your points.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Office, especially Excel, make sure to mention any relevant technical skills you possess. If you have experience with CAFM systems or similar software, be sure to include that as well.
Proofread Your Application: Before submitting your application, take the time to proofread everything. Check for spelling and grammatical errors, and ensure that all information is accurate. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Butler Rose
✨Showcase Your Attention to Detail
As a Billing Assistant, attention to detail is crucial. Be prepared to discuss examples from your past experiences where you successfully identified discrepancies or ensured accuracy in data entry. This will demonstrate your capability to handle the responsibilities of the role.
✨Familiarise Yourself with CAFM Systems
Since the role involves using a CAFM system for billing, it’s beneficial to have a basic understanding of how these systems work. If you have experience with Maximo or similar software, be sure to highlight this during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage multiple deadlines. Think of scenarios where you had to prioritise tasks or resolve queries under pressure, and be ready to explain your thought process.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, especially when liaising with contract teams and clients. Prepare to discuss how you’ve successfully communicated complex information in the past, and how you handle challenging conversations.
