Office Coordinator, Advising BOA

For Assistance with
the application process:

hr@butlercc.edu

(316) 323-6898

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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The Advising Office Coordinator will greet customers into the Academic Advising center, both in person and by telephone, determine needed service and direct them appropriately, perform secretarial duties for Director of Academic Advising, maintain the budget for the Academic Advising department and supervise student workers at front counter area.
This position also provides cross-departmental support to multiple offices housed in BOA , including Career Services, Admissions, Enrollment and Retention Coaches, High School and Testing. This includes front-desk operations and facilitating communication between departments to enhance student services.

Butler Community College offers a very generous benefits package. The benefits applicable to this position include:

• Generous employer contribution toward health/dental insurance
• Employer paid life insurance
• Employer paid LTD insurance
• KPERS retirement
• Generous paid time off (vacation, sick, personal, professional and holidays – including time off during spring break and winter break)
• Butler tuition exemption (self and immediate family)
• Supplemental insurance coverages (employee paid)

Campus Locations

Campus Locations Andover

Nature of Position

Nature of Position Full Time

If Part Time, list Working Hours

Hourly rate of pay

Hourly rate of pay $16.87 /hr.

Open Date

Open Date 06/30/2025

Close Date

Open Until Filled No

Special Instructions Summary

Qualifications

The applicant may be requested to authorize the College to procure a consumer report(s) for employment purposes.

We regret that the College is unable to sponsor employment Visas or consider individuals on time-limited Visa status.

Qualifications

Required knowledge and skills

A. Excellent public relations and organizational skills as it relates to the public and internal personnel. May be the first point of contact with the public, thus must maintain and project a positive image of Enrollment Management and BCC . Will maintain good overall knowledge of Butler Community College.
B. Ability to keep office information confidential is essential and with a high degree of accuracy.
C. Knowledge and ability to teach office procedures and secretarial skills.
D. Interpersonal ability to maintain working relationships with all college employees and students. Must be able to collaborate with other departments and ensure effective communication. Must be able to maintain a pleasant and professional working atmosphere and demonstrate a good working relationship with co-workers, public, and other departments and locations.
E. Computer literacy; familiar with Banner, Word, Excel and Windows and possess typing skills of 50 wpm.
F. Ability to lift and carry up to 25 pounds to process catalogs and other institutional printed materials.
G. Must be neat and clean and follow oral and written instructions accurately.
H. Must be able to concentrate on tasks in an environment which is constantly demanding attention to multiple tasks.
I. Ability to work as a team member to assist in the efficient operation of the entire department.
J.Ability to analyze student engagement data, survey results, and phone call tracking reports to provide actionable insights to the Director of Advising.
K.Ability to coordinate events,provide office process optimization, cross-department collaborations, and space management

Required experience

Supervisory and administrative experience required.

Required educational background

High School diploma or equivalent required; Associate’s degree preferred.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Internal Job Posting
  • Butler Community College website
  • Personal Referral
  • Online site
  • Print advertisement
  • Other
• * What is the highest level of education attained?
  • High School diploma or equivalent
  • Associate\’s degree
  • Bachelor\’s degree
  • Master\’s degree
  • PHD
• * How many years of experience do you have working in an office environment?
  • 1-2
  • 3-5
  • 6-8
  • More than 10
• * How many years of supervisory experience do you possess?
  • 0-1 year
  • 2 years
  • 3 years
  • 4 years
  • 5+ years
• * Do you consider yourself proficient in using Microsoft Office products, specifically Microsoft Word, Excel, Access, and Powerpoint?
  • Yes on all
  • Yes, Word
  • Yes, Word and Powerpoint
  • Yes, Word, Excel and Powerpoint
  • I have used these software applications but do not consider myself proficient.
  • Other

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