Our purpose is to make skills, education and employment accessible to every person, so they can create their own world of unbounded possibilities.
About The BUSY Group…
The BUSY Group is a not-for-profit organisation which presents 47 years experience as a community partner. With multiple business entities operating across 100+ locations Australia-wide and now in New Zealand and the United Kingdom, we offer an extensive range of employment services and programs, vocational training, apprenticeships, mentoring, Inclusive Employment Australia, specialist schools and allied health services.
Description
About the Role
Create impact behind the scenes and help keep our national footprint running smoothly.
The BUSY Group is growing, and we’re looking for a proactive administrator who loves structure, accuracy, and keeping things moving. In this role, you’ll support our Facilities, Fleet & Asset Manager to ensure our leases, facilities, and compliance activities are managed seamlessly across a diverse national portfolio.
You’ll be the steady hand behind the scenes — maintaining reliable data, coordinating key activities, and ensuring our people and sites have what they need to operate safely and efficiently.
What you’ll be doing
- Manage lease records — Maintain accurate documentation, system data, and critical dates across the full asset lifecycle.
- Coordinate financial obligations — Support invoicing, reconciliations, budgeting, and reporting for lease and facilities costs.
- Support compliance and risk — Monitor insurances, securities, statutory requirements, and facilities compliance activities.
- Administer facilities services — Track work orders, contractor documentation, and service records to keep operations running smoothly.
- Be the central contact point — Assist internal and external stakeholders, escalating issues when needed.
- Maintain governance and reporting standards — Ensure data integrity, consistent processes, and clear documentation across the portfolio.
- Champion child safety — Uphold The BUSY Group’s safeguarding policies and the Child Safety National Principles.
At The BUSY Group, every role contributes to something bigger. You’ll join a supportive team, work with purpose, and help ensure our sites and services are safe, compliant, and ready to support communities across Australia.
BUSY Benefits
- 4 additional paid annual leave days – 1 My BUSY Day and 3 days at Christmas
- Clear pathways for internal advancement
- Dedicated training budget for personal and professional growth
- BUSY Benefits program - Paid parental Leave, retail discounts and access to Fitness Passport
- Community Giving day
- Enjoy work that genuinely impacts lives
- Employee Assistance Program with Sonder Wellbeing App
Skills And Experiences
A bit about you...
- Strong administrator with excellent coordination, attention to detail, and confidence managing documentation and data.
- Clear communicator who works well independently and in a team, staying steady under pressure.
- Lease‑literate and comfortable interpreting clauses, managing records, and supporting multi‑site lease and facilities processes.
- Financially capable with experience in invoice coding, reconciliations, budget tracking, and reporting.
- Tech‑confident with Microsoft Office skills and experience using property, lease, or facilities management systems.
- Holds a Blue Card, National Police Check, and open driver licence.
Next steps...
Candidate care is important to us, this role will actively commence recruitment from the date of advertisement. The closing date of this ad is dependent on the appointment of the role.
The BUSY Group is an Organisation that puts the best interest of children and young people first by adhering to the Child Safety Organisation National Principles. The appointment of successful applicants will be subject to satisfactory employment screening including, criminal history and relevant working with children checks.
The BUSY Group is committed to achieving a diverse workforce and strongly encourages applications from First Nations People, veterans, people from culturally diverse backgrounds and people with disabilities
