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- Tasks: Support our Executive Team with admin tasks and keep everything running smoothly.
- Company: Join IC24, a leading not-for-profit social enterprise in healthcare.
- Benefits: Competitive salary, extra leave, NHS pension, and learning opportunities.
- Why this job: Be part of a brave team making a real difference in patient care.
- Qualifications: Strong organisational skills and experience supporting senior leaders.
- Other info: Full-time role with excellent career growth and a supportive environment.
The predicted salary is between 29000 - 29000 £ per year.
Executive Assistant 3 month FTC
About The Role
Were looking for a highly organised, professional and proactive Executive Assistant to join our Executive Support team and provide high-quality, confidential support to IC24s Executive Team.
This is a pivotal role at the heart of the organisation, ensuring the smooth running of executive activity, effective communication and strong governance support. Youll work closely with senior leaders, managing complex diaries, correspondence and priorities, while providing trusted administrative and organisational support in a fast-paced, dynamic environment.
Reporting to the Executive Office Manager, youll play a key role in supporting Board, Committee and divisional activity, ensuring meetings are well planned, papers are accurate and decisions are clearly recorded and followed through. Youll also support executive-level projects, events and organisational processes, including ownership of the organisational on-call rota.
This role is well suited to an experienced Executive Assistant who is calm under pressure, highly organised and comfortable working with senior stakeholders, exercising judgement, discretion and initiative.
What Youll Be Doing
- Providing comprehensive diary and email management for members of the Executive Team
- Acting as a key point of contact, managing correspondence and day-to-day issues on behalf of executives
- Preparing executives for meetings through regular briefings and forward planning
- Supporting the production of high-quality reports, papers and presentations
- Organising and servicing Board, Committee and divisional meetings, including agenda preparation, minute taking and action tracking
- Managing executive travel arrangements and itineraries
- Providing project and administrative support across executive priorities
- Managing and maintaining the organisational on-call rota
About You
Youre an experienced Executive Assistant who thrives in a senior, fast-moving environment. Youre confident managing competing priorities, working with discretion and building strong, trusted relationships.
Were Looking For Someone Who Is
- Experienced providing high-level executive support within a complex organisation
- Highly organised, with excellent time management and prioritisation skills
- Calm, resilient and able to operate effectively under pressure
- A strong communicator with excellent written, verbal and interpersonal skills
- Confident working with senior leaders and external stakeholders
- Skilled in preparing reports, presentations and governance documentation
- Proactive, detail-focused and comfortable using initiative and judgement
- Experienced in managing meetings, events and executive travel
- Comfortable handling sensitive and confidential information with integrity
Why IC24?
IC24 is a not-for-profit NHS primary care social enterprise delivering innovative urgent and primary care services across the South East and East of England. Every pound we make is reinvested into our services, our people and the communities we serve.
At IC24, Youll Find
- A values-led organisation focused on care, respect and collaboration
- The opportunity to work closely with senior leaders and influence organisational effectiveness
- A supportive and professional executive environment
- A strong commitment to governance, quality and continuous improvement
- Opportunities to develop your skills within a complex healthcare organisation
Additional Information
Location: Kingston House, Ashford, Kent
Hours: 37.5 Hours Per Week
DBS: Basic DBS check required
FTC Ends June 30th 2026
Benefits
- Salary of £29062.93 per annum pro rata
- NHS Pension Scheme
- Hybrid Working, 1-2 days in office per week
- Flexible working arrangements where possible
- Ongoing learning and development opportunities
- Free 24/7 independent counselling service
- Access to Blue Light Card and NHS Discount Schemes
- Membership to our reward and discount platform
Ready to Make a Difference?
If youre an experienced Executive Assistant who enjoys working at pace, supporting senior leaders and helping organisations run smoothly, wed love to hear from you.
Visit careers.ic24.org.uk to apply.
Equal Opportunities & Safeguarding
We are committed to providing equal opportunities for all people. We particularly encourage applications from ethnic minorities, applicants with a disability, LGBTQ+ communities, neurodiverse individuals, and other under-represented groups. We are dedicated to creating an inclusive environment where everyone feels they belong.
We are happy to discuss any reasonable workplace adjustments needed to ensure you can perform at your best during the application or interview process or if you would like an accessible version of any recruitment documents, please contact the recruitment team.
To avoid disappointment, please apply early as we reserve the right to close this vacancy once a suitable shortlist has been identified.
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Executive Assistant employer: BusDevCoach.com
Contact Detail:
BusDevCoach.com Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at IC24. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching IC24's values and recent projects. Show us how your skills align with our mission to provide innovative care and support.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Organisational Skills: As an Executive Assistant, your organisational skills are key! Make sure to highlight any experience you have managing complex schedules or supporting senior leaders. We want to see how you keep things running smoothly!
Be Proactive in Your Approach: We love a proactive mindset! In your application, share examples of how you've taken the initiative in past roles. This will show us that you're ready to jump in and make a difference from day one.
Communicate Clearly and Concisely: Strong communication is essential for this role. When writing your application, be clear and concise. Use straightforward language and structure your thoughts well, just like you would in a meeting agenda or minutes.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success! It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity at IC24.
How to prepare for a job interview at BusDevCoach.com
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at IC24. Familiarise yourself with managing complex diaries, preparing agendas, and liaising with stakeholders. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to stay calm under pressure and maintain a structured approach, as these are key traits for the role.
✨Communicate Confidently
Since this role involves liaising with various stakeholders, practice clear and concise communication. Be ready to explain how you handle sensitive information with discretion and how you ensure professionalism in all interactions. Confidence is key!
✨Ask Thoughtful Questions
At the end of the interview, don’t shy away from asking insightful questions about the Executive Team's goals or challenges they face. This shows your proactive mindset and genuine interest in contributing to their success, making you stand out as a candidate.
