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For Companies At a Glance
- Tasks: Support the Vice-Chancellor's Office with high-level administrative tasks and manage complex calendars.
- Company: Join a prestigious university, contributing to its leadership and administration.
- Benefits: Enjoy a stable role with opportunities for professional growth in a supportive environment.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: 4-6 years of experience as a Personal Assistant or Senior Administrator required.
- Other info: Work closely with the Vice-Chancellor and senior leadership, promoting a positive workplace culture.
The predicted salary is between 28800 - 43200 £ per year.
What You Will Do
We have an opportunity for a permanent Personal Assistant to join the Te Tari o te Tumu Whakarae | Vice-Chancellor\’s Office.
In this pivotal role, you will provide crucial support within the Vice Chancellor\’s Office Administration Team and support associated management committees by delivering a wide range of high-level administrative services. You\’ll be the go-to person for managing complex calendars, coordinating meetings, preparing documents, and handling confidential information with professionalism and discretion.
Mōu | Who You Are
You will be an experienced Personal Assistant or Senior Administrator with at least 4-6 years\’ experience in a senior administrative or Personal Assistant role, ideally in a large organisation. You will also have :
- Excellent communication skills – both written and verbal
- Strong customer focus and a proactive, can-do attitude
- Outstanding organisational and time-management skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database systems
- Ability to work independently and collaboratively
- High attention to detail and a commitment to confidentiality
- An alignment with our organisation\’s values and culture, promoting a positive and inclusive work environment.
Mahi Ngātahi | Who You Will Work With
The Vice-Chancellor, Professor Cheryl de la Rey has responsibility for the overall leadership of UC, reporting to the University Council. Professor Cheryl de la Rey leads the Senior Leadership Team and is the equivalent of the Chief Executive of the University. You will work in the Vice Chancellor\’s Office Administration Team.
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Personal Assistant employer: Buscojobs
Contact Detail:
Buscojobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the Vice-Chancellor's Office and its key functions. Understanding the organisational structure and the specific responsibilities of the Vice-Chancellor will help you tailor your approach and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of the Vice-Chancellor's Office. Engaging with them can provide valuable insights into the office culture and expectations, which you can leverage during your interview.
✨Tip Number 3
Prepare to discuss your experience with complex calendar management and meeting coordination. Be ready to share specific examples that highlight your organisational skills and ability to handle multiple tasks efficiently.
✨Tip Number 4
Showcase your proficiency in Microsoft Office by being prepared to discuss how you've used these tools in previous roles. Consider bringing examples of documents or presentations you've created to illustrate your capabilities.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Personal Assistant or Senior Administrator. Focus on your organisational skills, communication abilities, and proficiency in Microsoft Office, as these are key requirements for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and customer focus. Mention specific examples from your past roles that demonstrate your ability to manage complex calendars and handle confidential information with discretion.
Highlight Relevant Skills: In your application, emphasise your strong organisational and time-management skills. Provide examples of how you've successfully managed multiple tasks or projects simultaneously in previous positions.
Align with Company Values: Research the organisation's values and culture. In your application, express how your personal values align with theirs and how you can contribute to promoting a positive and inclusive work environment.
How to prepare for a job interview at Buscojobs
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex calendars or coordinated meetings in the past. Highlight any tools or methods you use to stay organised.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your ability to handle sensitive information. Share experiences where you've maintained confidentiality and acted with professionalism, especially in high-pressure situations.
✨Communicate Effectively
Excellent communication is key for this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions that assess your written communication skills, such as drafting emails or reports.
✨Align with Company Values
Research the organisation's values and culture before the interview. Be ready to discuss how your personal values align with theirs and how you can contribute to a positive and inclusive work environment.
