Assistant Commercial Property Manager

Celebrating 26 years in business, Gartland is a leading name in Geelong’s property landscape. Known for their expertise and deep local knowledge, they deliver tailored real estate solutions across residential, commercial, and project sectors. Their approach is deliberately different — agile, high-end, and deeply customised. At the forefront of a changing industry, Gartland blends proven insight with modern capability, leveraging cutting-edge software, continuous training, and digital tools to drive exceptional results for clients and community alike.

This full-time role sits at the heart of Gartland’s Commercial Property Management team and offers a compelling pathway for a switched-on property professional looking to grow their career. You’ll be responsible for providing administrative and operational support across a diverse commercial portfolio. From arrears management and inspections to lease administration, ESM compliance and tenant communications, your contribution will help ensure smooth portfolio performance and strong client service.

Duties will include:

• Communicating with tenants and landlords regarding inspections, arrears, lease renewals and rent reviews
• Updating lease, property and tenant data in Re-Leased and issuing time-sensitive documentation
• Coordinating maintenance works and liaising with contractors, council authorities and utilities
• Supporting compliance processes including Essential Safety Measures and other regulatory requirements
• Attending inspections and preparing follow-up reports
• Assisting with document audits, insurance registers, welcome packs and tenancy onboarding
• Providing day-to-day administrative support to the commercial team and contributing to operational improvements

Structured training and onboarding will be provided, and while this role is offered full-time, part-time arrangements may be considered for the right person.

Benefits On Offer:

• Gartland fosters a progressive, energising workplace culture that values contribution, growth and wellbeing.
• In addition to building your skills in a commercial setting and being mentored by industry leaders, you’ll enjoy:
• Dedicated mental health leave and workplace wellbeing initiatives
• Weekly fresh fruit deliveries
• A sleek, architecturally designed office space in central Geelong
• Learning and development opportunities and professional development

Culture Snapshot:

The culture at Gartland is collaborative, forward-thinking and grounded in a shared sense of purpose. It’s fast-paced without being chaotic, ambitious without the ego, and structured without unnecessary red tape. You’ll find open communication, mutual respect, and a genuine desire to see each team member succeed.

Skills Required:

This role is ideal for someone with a background in administration, ideally within real estate or professional services. You’ll bring confidence, initiative, and strong attention to detail — along with a willingness to learn and grow in a commercial property context. You’ll also need:

• Excellent communication skills and the ability to manage competing priorities
• Strong organisational and problem-solving abilities
• Intermediate Microsoft Office and Google Suite skills
• Familiarity with Re-Leased, Property Tree or other real estate platforms (preferred)
• A current Agent’s Representative Certificate or Certificate IV in Real Estate Practice (required)
• Understanding of commercial leasing or the Retail Leases Act will be highly regarded

To apply, follow the links or email (emailprotected) with your CV. For further information on this opportunity or if you have a disability or medical condition and require alternative access application methods or would like to discuss access requirements / reasonable adjustments for the recruitment process, please contact Lauren Hogan on (emailprotected) or 0439 351 629 to discuss.