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- Tasks: Assist in all areas of Legal Deposit Operations, including processing printed materials.
- Company: Join the Bodleian Libraries, a prestigious institution dedicated to knowledge and culture.
- Benefits: Enjoy a range of employee benefits, including wellbeing support and family-friendly policies.
- Why this job: Be part of a diverse team, contributing to the management of valuable library resources.
- Qualifications: Good organisational skills, excellent communication, and the ability to work both independently and collaboratively.
- Other info: This is a permanent, full-time role with no remote working options.
The predicted salary is between 22600 - 23200 £ per year.
The Bodleian Libraries is seeking a Legal Deposit Operations Library Assistant to join the Collections & Resource Description (C&RD) team, part of the Collections Management department. C&RD is responsible for collection policy and management, acquisitions of both print and electronic material, cataloguing, serials, legal deposit, e-resources and negotiation/contact with suppliers. It is also responsible for Gold Open Access APC payments and the organisation of the UKRR initiative at Oxford. While subject consultants handle the selection of library materials, C&RD manages the monitoring and reporting of the library materials budget.
As a Library Assistant in Legal Deposit Operations you will assist in all areas of Legal Deposit Operations as required. You will claim where required, receive and process the intake of all printed material types arriving under legal deposit and donation and apply the required pre- and post- cataloguing processes dependent on the identified final location of items. This includes material received from the Agency for the Legal Deposit Libraries (ALDL), direct deposits and British material received as a result of donations. You will work on the transition of print deposit to e-legal-deposit under the guidance of the Legal Deposit Team Leader. This role will involve regular manual handling tasks, such as lifting and moving stock, using trolleys and kick stools. All necessary health and safety training will be provided. This is a permanent, full-time post, working on site 36.5 hours per week. Due to the nature of this role, remote working is not possible.
You will have good organisational skills and be a self-motivated, supportive, enthusiastic and dependable team player. You will have the ability to work independently and as part of a collaborative team. You will possess excellent communication and interpersonal skills. The ability to cope with changing situations and to prioritise positively and effectively, is also essential.
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer. More information is available at staff benefits.
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description. Please explain how you meet each one. CVs alone will not be considered.
The Chair of this recruitment panel will be Daniel Abbey, Legal Deposit Team Leader, who can be contacted with enquiries relating to the role (daniel.abbey@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST) on Friday 6 June 2025 can be considered. Interviews are expected to take place on Wednesday 2nd and Thursday 3rd July 2025.
£26,948 to £27,838. Grade 3
Library Assistant employer: Burwell Help Group
Contact Detail:
Burwell Help Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Library Assistant
✨Tip Number 1
Familiarise yourself with the legal deposit process and the specific responsibilities of the role. Understanding how printed materials are processed and the transition to e-legal-deposit will show your genuine interest in the position.
✨Tip Number 2
Highlight your organisational skills during any informal discussions or networking opportunities. Being able to demonstrate how you manage tasks effectively can set you apart from other candidates.
✨Tip Number 3
Reach out to current or former employees of the Bodleian Libraries via professional networks like LinkedIn. They can provide insights into the team culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Prepare to discuss your ability to adapt to changing situations. Think of examples from past experiences where you successfully managed unexpected challenges, as this is a key quality they are looking for.
We think you need these skills to ace Library Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Library Assistant position. Make notes on how your skills and experiences align with the tasks mentioned.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that match the job description. Focus on your organisational skills, teamwork, and any previous library or administrative experience.
Complete the Supporting Evidence Form: Use the attached template to fill out the supporting evidence form. Clearly explain how you meet each essential and desirable selection criterion listed in the job description. Be specific and provide examples where possible.
Proofread Before Submission: Before submitting your application, carefully proofread your CV and supporting evidence form for any spelling or grammatical errors. Ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Burwell Help Group
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Library Assistant in Legal Deposit Operations. Familiarise yourself with legal deposit processes, cataloguing, and the types of materials you'll be handling. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Since the role requires good organisational skills, prepare examples from your past experiences where you've successfully managed tasks or projects. Be ready to discuss how you prioritise work and cope with changing situations, as these are key attributes for the position.
✨Emphasise Teamwork and Communication
As a Library Assistant, you'll need to work collaboratively with others. Highlight your ability to communicate effectively and work as part of a team. Share specific instances where you've contributed to a team effort or resolved conflicts through communication.
✨Prepare Questions for the Interviewer
Interviews are a two-way street, so come prepared with thoughtful questions about the team, the library's operations, and any upcoming projects. This shows your enthusiasm for the role and helps you assess if the workplace is the right fit for you.
