At a Glance
- Tasks: Coordinate team activities and support project administration in a dynamic engineering environment.
- Company: Join Buro Happold, a forward-thinking engineering firm with a collaborative culture.
- Benefits: Enjoy hybrid working, competitive salary, private medical insurance, and generous holiday entitlement.
- Other info: Embrace a diverse and inclusive workplace with excellent career growth opportunities.
- Why this job: Be the backbone of exciting projects while developing your skills in a supportive team.
- Qualifications: Strong IT skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 40000 £ per year.
We’re looking for an organised and proactive Group Coordinator to join our team on a 12‑month fixed‑term contract. This key support role within our Engineering teams will help ensure the smooth day‑to‑day running of projects, processes and team operations. The role will be based from our London office on a hybrid working arrangement. You’ll work closely with engineers and wider business services teams, playing a central role in coordination, communication and administration across a busy, collaborative environment.
Responsibilities
- Coordinating team activities, including meetings, reporting, presentations and away days.
- Supporting bids and business development activity by preparing CVs, documents and submissions.
- Managing travel arrangements and diary coordination for the team.
- Taking meeting minutes and tracking actions for both internal and client‑facing meetings.
- Ensuring engineers complete timesheets and supporting project administration.
- Formatting and producing high‑quality documents in line with brand guidelines.
- Supporting onboarding for new starters and coordinating key people processes (e.g. career development meetings).
- Maintaining SharePoint pages and ensuring information is accurate and up to date.
- Assisting with IT coordination, systems usage and process adherence.
- Providing general administrative support to the wider team and Group Leader.
Qualifications
Essential skills and experience:
- Strong IT skills, including Microsoft Word, Excel, PowerPoint, SharePoint and Teams.
- Experience supporting teams in an administrative or coordination role.
- Ability to manage multiple priorities and deadlines effectively.
- Excellent communication and organisational skills.
- High attention to detail and a proactive, problem‑solving mindset.
- Comfortable working with stakeholders at all levels of seniority.
Desirable
- Experience working across multiple teams or locations.
- Knowledge of InDesign (training can be provided).
- Experience maintaining systems, processes or quality standards.
What Success Looks Like
- You’re highly organised and proactive, keeping stakeholders informed and projects on track.
- You take pride in your work and ensure high‑quality outputs.
- You work collaboratively, supporting both individuals and wider teams.
- You anticipate challenges and flag risks early.
What We Offer You
- Hybrid working arrangements.
- Attractive salary and benefits package including private medical insurance, life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits, including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- Strong commitment to your continuous development with learning and development programmes and entitlement to two memberships to professional bodies or subscriptions.
- Commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities.
- Supportive and inclusive environment welcoming you through social and outreach activities, mentoring and a Young Employees Forum.
- An international culture that keeps you connected to the exceptional wherever your career takes you at BuroHappold.
Diversity & Inclusion
BuroHappold values one’s flexible approaches to working patterns and welcomes applications from those wanting flexibility in their careers. We strive to improve representation of marginalised groups in the built environment and encourage anyone who feels underrepresented to apply. Embracing differences helps us develop innovative, elegant solutions.
Applications
To request adjustments to the application process or to support you throughout the application, please email recruitment@burohappold.com.
Group Coordinator employer: Buro Happold Limited
Buro Happold is an exceptional employer that fosters a collaborative and inclusive work culture, offering a hybrid working arrangement from our vibrant London office. With a strong commitment to employee development, we provide generous benefits including private medical insurance, flexible holiday arrangements, and a comprehensive wellbeing programme, ensuring that our team members thrive both personally and professionally. Join us to be part of a diverse international community dedicated to innovative solutions in the engineering sector.
StudySmarter Expert Advice🤫
We think this is how you could land Group Coordinator
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or through mutual connections. Ask them about their experiences and any tips they might have for landing the Group Coordinator role.
✨Tip Number 2
Prepare for the interview by practising common questions related to coordination and administration. Think about examples from your past experiences that showcase your organisational skills and attention to detail.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Microsoft Office tools and SharePoint, as these are crucial for the role. Maybe even create a sample document or presentation to demonstrate your abilities during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team at BuroHappold.
We think you need these skills to ace Group Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Group Coordinator role. Highlight your organisational skills and any relevant experience in supporting teams, as this will show us you’re a great fit for the position.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your skills align with our needs. Keep it concise but engaging, and don’t forget to mention your proactive mindset!
Show Off Your IT Skills:Since strong IT skills are essential for this role, make sure to showcase your proficiency in Microsoft Office, SharePoint, and any other relevant tools. We want to see that you can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Buro Happold Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Group Coordinator role. Familiarise yourself with the responsibilities listed in the job description, such as coordinating team activities and managing travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Group Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated events. Bring these examples to the interview to illustrate your ability to keep projects on track and stakeholders informed.
✨Communicate Clearly and Confidently
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. During the interview, be sure to listen actively and respond thoughtfully to questions, showcasing your ability to engage with stakeholders at all levels.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare insightful questions about the team dynamics, project management processes, or how success is measured in the role. This not only shows your interest but also helps you determine if the company culture aligns with your values.
