Senior Proposals Coordinator in London

This person can be based in our Bath or London office on a hybrid working model. This is an exciting opportunity for an experienced proposal professional who thrives in a fast-paced, collaborative environment and enjoys turning complex technical information into compelling, client-focused submissions.

About The Role

As a Senior Proposal Co-ordinator, you'll focus on the proposal stage of the bid lifecycle, managing strategic and high-profile submissions across our UK business. You'll work closely with bid managers, technical teams, visual communications, and senior stakeholders to produce high-quality, brand-aligned proposals that help us win work.

Key Responsibilities:

• Coordinating and managing proposals from kick-off to submission, ensuring compliance with Buro Happold's bid processes.
• Reviewing tender documentation to identify client requirements, win themes, risks and deadlines.
• Leading bid kick-off meetings and developing submission programmes and timelines.
• Working closely with technical teams to shape clear, tailored and persuasive responses.
• Writing and editing high-quality copy, including bespoke proposal content, CVs and project sheets.
• Ensuring submissions are well written, fully compliant, on-brand and submission-ready.
• Coordinating document design and production, working with graphic designers where required.
• Supporting client presentation stages, including mock interviews.
• Sharing best practice and supporting the development of colleagues involved in bids.
• Maintaining accurate bid, pipeline and fee information in CRM systems.
• Acting as a CRM champion to support accurate reporting and insight across the business.

About You:

• Proven experience in proposal or bid coordination, ideally within the built environment.
• Strong copywriting and copy-editing skills, with excellent attention to detail.
• Experience managing multiple deadlines and working under pressure.
• Confidence working with senior stakeholders and multidisciplinary teams.
• Advanced IT skills, including InDesign, Word, PowerPoint, Excel and Outlook.
• Experience in architecture, engineering or construction is advantageous.
• 3 - 5 years' relevant experience.
• A confident, proactive communicator at all levels.
• Calm, organised and resilient under pressure.
• Comfortable leading discussions and constructively challenging content.
• A collaborative team player with strong problem-solving skills.

At Buro Happold, we believe in creating a better, more sustainable world. You'll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What we Offer You:

• Hybrid working arrangements.
• Attractive salary and benefits package.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development.
• Entitlement to two memberships to professional bodies or subscriptions.
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities.

Buro Happold values individual’s flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other's differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.