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- Tasks: Coordinate document control processes and ensure quality project materials.
- Company: Join Burns & McDonnell, a global leader in engineering and construction solutions.
- Benefits: Gain valuable experience with a supportive team and opportunities for growth.
- Why this job: Make an impact by managing essential documents in exciting projects.
- Qualifications: Bachelor's degree or relevant experience; attention to detail is key.
- Other info: Dynamic work environment with training and development opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a Global Leader within our fields.
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
Responsibilities- Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings.
- Assign document identification numbers and assist the engineering team with version control.
- Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
- Facilitate document retrieval requests from authorised personnel.
- Ensure documents are distributed to relevant individuals or departments in a timely manner.
- Monitor document access and ensure proper security measures are in place.
- Perform regular audits of documents to ensure accuracy and compliance with established procedures.
- Identify and report any discrepancies or non-compliance issues to management.
- Maintain an organised filing system for both physical and electronic documents.
- Ensure documents are archived and disposed of in accordance with retention policies.
- Collaborate with various departments to establish document control best practices.
- Provide training and guidance to staff on document management procedures.
- Assist in the preparation and formatting of documents as needed.
- Ensure documents meet internal and industry-specific standards.
- Perform other duties as assigned.
Complies with all policies and standards.
Qualifications- Bachelor Degree and 0 years of applicable experience required or applicable years of experience may be substituted for degree requirement.
- Previous document management experience preferred.
- Candidates should possess independent problem-solving and analysis skills.
- Ability to interface with clients and vendors.
- High attention to detail, accuracy, and quality required.
- Proficient in Microsoft Office, including Word, Excel, and Access.
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
Document Control Assistant - T&D (Multiple Locations, UK) in Glasgow employer: Burns & McDonnell
Contact Detail:
Burns & McDonnell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Assistant - T&D (Multiple Locations, UK) in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions. We all get nervous, but being prepared will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Burns & McDonnell.
We think you need these skills to ace Document Control Assistant - T&D (Multiple Locations, UK) in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Document Control Assistant role. Highlight any relevant document management experience and your attention to detail, as these are key for us at Burns & McDonnell.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and how your background fits with our entrepreneurial mindset. Don’t forget to mention why you want to join our team!
Showcase Your Skills: Be sure to emphasise your proficiency in Microsoft Office and any other relevant software. We love candidates who can demonstrate their ability to manage documents effectively and maintain quality standards.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Burns & McDonnell
✨Know Your Documents
Before the interview, brush up on document control processes and best practices. Familiarise yourself with how to create, update, and maintain both electronic and physical document repositories. This will show that you understand the role and are ready to hit the ground running.
✨Showcase Your Attention to Detail
During the interview, highlight your ability to review documents for accuracy and adherence to standards. Prepare examples from your past experiences where your attention to detail made a significant impact. This is crucial for a Document Control Assistant!
✨Be Ready to Discuss Software Skills
Make sure you can confidently talk about your proficiency in Microsoft Office, especially Word, Excel, and Access. Consider preparing a few scenarios where you've used these tools effectively in document management or project coordination.
✨Demonstrate Problem-Solving Skills
Employers love candidates who can think on their feet. Be prepared to discuss how you've tackled challenges in previous roles, particularly those related to document management. This will showcase your independent problem-solving abilities, which are essential for this position.
