At a Glance
- Tasks: Coordinate document control processes and ensure quality project materials.
- Company: Join a leading firm in the engineering sector based in Birmingham.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Opportunity for growth and collaboration across various departments.
- Why this job: Be part of a team that values accuracy and quality in every project.
- Qualifications: Bachelor's degree or relevant experience; attention to detail is key.
The predicted salary is between 25000 - 32000 £ per year.
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
Responsibilities
- Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings.
- Assign document identification numbers and assist the engineering team with version control.
- Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
- Facilitate document retrieval requests from authorised personnel.
- Ensure documents are distributed to relevant individuals or departments in a timely manner.
- Monitor document access and ensure proper security measures are in place.
- Perform regular audits of documents to ensure accuracy and compliance with established procedures.
- Identify and report any discrepancies or non-compliance issues to management.
- Maintain an organised filing system for both physical and electronic documents.
- Ensure documents are archived and disposed of in accordance with retention policies.
- Collaborate with various departments to establish document control best practices.
- Provide training and guidance to staff on document management procedures.
- Assist in the preparation and formatting of documents as needed.
- Ensure documents meet internal and industry-specific standards.
- Perform other duties as assigned.
- Comply with all policies and standards.
Qualifications
- Bachelor Degree and 0 years of applicable experience required or applicable years of experience may be substituted for degree requirement.
- Previous document management experience preferred.
- Candidates should possess independent problem-solving and analysis skills.
- Ability to interface with clients and vendors.
- High attention to detail, accuracy, and quality required.
- Proficient in Microsoft Office, including Word, Excel, and Access.
Document Control Assistant - T&D (Birmingham, UK) employer: Burns & McDonnell
As a Document Control Assistant in Birmingham, you will join a dynamic team that values precision and collaboration, ensuring the highest quality of project materials. Our supportive work culture fosters professional growth through training opportunities and encourages innovation in document management practices. With a commitment to employee well-being and a focus on maintaining a secure and organised environment, we offer a rewarding career path in a thriving location.
We think you need these skills to ace Document Control Assistant - T&D (Birmingham, UK)
Document Control
Quality Assurance
Version Control
Presentational Accuracy
Document Retrieval
Timely Distribution
Document Security
