Human Resources Generalist in Cowbridge

General Purpose

This position serves a vital role in the day‑to‑day operation of the Human Resources Department. It touches every aspect of HR service delivery, including but not limited to: general office management, HRIS/database administration, workers' compensation, benefits, recruitment, budget management, and accounting support. This position must maintain confidentiality and demonstrate the utmost judgment at all times.

Union Affiliation: Non-Union

Pay Grade 17: $33.65 - $37.52 Hourly

Remote Tier 2: Up to one (1) day remote/week

Essential Job Functions

HR Administration

• Provide high level support to the Human Resources Director and Managers for a variety of HR functions, including not limited to: recruitment, temporary and seasonal hiring, on-boarding, benefits administration, open enrollment periods, diversity and equity initiatives, unemployment, changes of status processing, database management, HR systems, website maintenance/updates, reporting.
• Process background checks; entering, data verification, tracking, and notifying HR Managers of unacceptable results.
• Process motor vehicle verifications; entering, data verification, tracking for the necessary positions across the City Provide back-up assistance with the applicant tracking system; draft job postings, distribute postings to City employees and external partners.
• Assist in the preparation of EEO data.
• Provide back up to the Human Resources Administrative Coordinator with greeting and assisting or directing all walk-in Human Resources Department visitors during regular business hours.
• Chair the City’s wellness committee to provide innovative, targeted wellness programming to City employees.

HRIS/Database Administration

• Serve as the Human Resources Information Systems (HRIS) data manager.
• Prepare and reconcile annual 1095c forms for active and terminated employees and retirees.
• Maintains and updates employee data for changes in status, personal information, address changes, and voluntary benefit deductions.
• Facilitate integrated data management and optimal use of available technology.
• Maintain legacy HRIS systems ensuring access to critical historical data.
• Implement and maintain data integrity in HRIS system modules, including but not limited to, employee self-service, training, safety and performance evaluation management.
• Create and maintain positions and the position data integrity within the HRIS.
• Create and maintain a reports library.
• Carry out research assignments and produce informational reports to inform administrative decision making Participate in cross-functional teams and other City projects and initiatives as assigned.
• Directly contribute to the day to day functional operations of the Human Resources office including serving as backup to HR Administrative Coordinator.
• Work outside of regular business hours to attend City Council and sub-committee meetings as necessary.
• Maintain City-wide change of status form procedures in cooperation with the payroll department. Receive and record change of status forms, new employee information, and a variety of other personnel materials, and ensure that all appropriate information is recorded, maintained and kept current in the HRIS database.
• Produce specialized workforce reports from HRIS database for department staff as requested.
• Produce reports of monthly anniversary dates and end of probation notices for HR Managers to deliver to appropriate supervisors.

Insurance & Financial Administration

• Assist with the administration of all benefits including medical, dental, life insurance, 457 plans, and flexible spending accounts.
• Enroll and ensure accuracy of all benefits enrollment in the HRIS and 3rd party web portals.
• Assist with the bi-annual open enrollment process.
• Provide necessary reports for allocation and billing charges.
• Respond to benefit inquiries from HR Managers and employees on benefit enrollments, status changes, and other general inquiries.
• Coordinate with the Human Resources Administrative Coordinator to oversee administration of COBRA programs, to include, forwarding COBRA election letters, processing changes in the HRIS database, monthly billing, deposits, and accounts receivables.
• Perform all department accounting functions including but not limited to: accounts payable, accounts receivable, journal entries, and department audits.
• Maintain general department budget and provide Director with a monthly status update.
• Maintain and update benefit information in HRIS.
• Submit all benefit enrollment, deletion, and change paperwork to carriers for assigned client groups. Process monthly billings. Coordinate employee contributions and domestic partner fringe benefit amounts with payroll.

Non-Essential Job Functions

• Performs other duties as required.

Qualifications/Basic Job Requirements

• Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing training and professional development and ability to view all aspects of work through a culturally competent lens.
• Bachelors Degree or equivalent combination of education and experience is required.
• Three years of Human Resource office/administrative experience is required.
• High level of proficiency in Windows-based applications and either human resource information systems or database management is required. Experience in Visio is a plus.
• Strong administrative skills, with the ability to multi-task and prioritize large volumes of work to accomplish competing objectives is required.
• Experience in simple website maintenance is a plus.
• Experience using social media as a recruitment tool is a plus.
• Demonstrated ability to work and interface with the general public, elected officials, employees and outside entities in a courteous, professional and confidential manner is required.
• Utilization of the utmost discretion and solid judgment in all written and verbal communication is required.
• Ability to work under pressure, meet firm deadlines and problem solve under minimal supervision is required
• Ability to demonstrate a team orientation and build strong working relationships is required.
• Experience in budget preparation and maintenance is preferred.
• Regular attendance and availability to respond to emergent and time-sensitive situations are essential to meeting expectations of the job functions.
• Insurance administration experience is preferred.
• Experience working in a work environment that is highly regulated by law is a plus.
• Commitment to continuous professional development to learn HR theory, terminology, laws and regulations and best practices is required.
• Ability to understand and comply with City standards, safety rules and personnel policies.

Additional Information

Promoting a culture that reveres diversity and equity

The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work‑force that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services. In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.

For accessibility information or alternative formats, please contact Human Resources Department at 802-540-2505 or careers@burlingtonvt.gov.

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