Estate Office Administrator - Full time in Stamford

Type of Contract: Full time, permanent - 37.5 hours a week

The Burghley Estate is a diverse business centred in the town of Stamford, Lincolnshire.

The Estate extends to 12,000 acres, with a significant property portfolio, as well as an in-hand farm, sporting interests, an extensive events calendar, forestry enterprise and hospitality businesses.

At the heart of the Estate is Burghley House, a Grade 1 listed Elizabethan stately home set within 1,500 acres of historic parkland.

We are seeking a skilled administrator with excellent IT skills to join our Land and Property team.

The team include surveyors, a lettings manager, the building services and estate maintenance team.

The role will offer administrative support to the team to help them effectively deliver the day-to-day management of the Estates property portfolio.

• Main Responsibilities
• Administrative Support – Head of Land and Property
• Working closely with the Head of Land and Property to manage diary commitments, meeting coordination, and support with email management.
• Following up from meetings and ensuring actions are tracked.
• Helping to track team actions across several different disciplines, follow up on behalf of Head of Land and Property, helping to ensure timely responses and delivery.
• Preparation of reports and presentations.
• Managing other elements of Head of Land and Property’s role, including but not limited to travel arrangements, expenses and liaison with external stakeholders.
• Embracing AI functions to help deliver efficiency and outputs.
• Property and Tenancy Administration
• Provide administrative support to Assistant Agents and other members of the team as required.
• Organise and monitor routine landlord and tenant activities, including: o Residential, commercial, and agricultural rent reviews o Property inspections o Lease renewals o End‑of‑tenancy processes
• Maintain accurate digital records and documentation relating to these activities.
• Customer Service and Communication
• Act as the first point of contact for telephone, email, and face‑to‑face enquiries.
• Respond to or direct enquiries to the appropriate team member in a professional and timely manner.
• Office Administration
• Carry out general office duties, including: o Distributing internal post o Managing stationery supplies o Conducting routine fire alarm checks
• Assist the Building Maintenance team by logging and prioritising maintenance requests using Fixflo software.
• Records Management
• Maintain and organise both electronic and paper-based filing systems.
• Ensure property and estate records are accurate, up to date, and easily accessible.

Skills and Experience

The ideal candidate will have

• Previous experience in an administrative role
• Excellent Microsoft Office skills, particularly Word, Excel, and Power Point
• The ability to learn and use new software systems quickly
• Strong written and verbal communication skills
• Excellent organisational and time‑management abilities
• Good problem‑solving skills
• A high level of accuracy and attention to detail
• Experience of using AI to effectively deliver multiple tasks
• Life Assurance
• Salary sacrifice cycle scheme
• 22 days annual leave, plus upto an additional 3.5 days off over the Christmas period
• Buying holiday scheme (up to 5 days per year)
• Free or discounted entry into Burghley House and park events
• Discounts in the Burghley shop, Orangery and Garden Café, William Cecil and Bull & Swan.
• Other Information
• Full time, permanent – 37.5 hours a week
• Office based in central Stamford

Burghley is an Equal Opportunity Employer. We welcome applications from individuals of underrepresented and disadvantaged backgrounds.

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