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- Tasks: Manage and control project documentation throughout its lifecycle for effective communication and decision-making.
- Company: Join a leading engineering services company in Merseyside with a focus on innovation.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Other info: Dynamic work environment with a chance to contribute to continuous improvement.
- Why this job: Be at the heart of project management, ensuring smooth operations and impactful results.
- Qualifications: Experience with document control and Electronic Document Management Systems is essential.
The predicted salary is between 35000 - 45000 £ per year.
The Document Controller is responsible for managing, controlling, and monitoring project documentation throughout the full project lifecycle. The role ensures that all project documents are properly registered, updated, distributed, and archived in accordance with contractual requirements, company procedures, and project control standards, supporting effective communication, reporting, and decision‑making.
Key Responsibilities
- Manage the document control process for projects, ensuring accurate registration, revision control, distribution, and archiving of documentation.
- Configure and administer the Electronic Document Management System (EDMS) in line with project contractual requirements, Work Breakdown Structure (WBS), and progress measurement criteria.
- Ensure project documentation complies with contractual, procedural, and governance requirements.
- Monitor document status, progress, and deliverables, producing reports and dashboards to support project control and management activities.
- Support project planning and control processes by providing accurate document‑related data for progress measurement, S‑curves, and performance indicators.
- Interface with project teams, engineering, procurement, construction, and clients to ensure timely information flow and document alignment.
- Support management of change (MOC) processes by ensuring document updates reflect approved changes and revisions.
- Contribute to project analysis and reporting, identifying deviations, trends, and improvement opportunities.
- Promote effective use of the EDMS within the project team and contribute to continuous improvement of document control practices.
- Ensure proper close‑out and handover of project documentation in line with company and contractual requirements.
Required Skills and Knowledge
- Strong knowledge of document control principles and project information management.
- Proven experience with Electronic Document Management Systems (EDMS), including configuration, reporting, and data analysis.
- Understanding of project control processes, planning, progress measurement, and reporting methodologies.
- Knowledge of business process principles and how project sub‑processes are interconnected.
- Familiarity with change management and its impact on documentation and project controls.
- Ability to analyse contractual documentation requirements and translate them into EDMS configurations.
- Good communication skills to interface with internal and external stakeholders.
- Aware of company processes, procedures, and governance frameworks.
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Product Management and Administrative
Industries: Engineering Services and Construction
Document Controller in Liverpool employer: Bureau Technical Services
Contact Detail:
Bureau Technical Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Liverpool
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and construction sectors. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join relevant online groups to get your name out there.
✨Tip Number 2
Prepare for interviews by brushing up on document control principles and EDMS systems. We recommend practising common interview questions related to project management and documentation. Show them you’re the go-to person for managing project documents!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can set you apart from other candidates. We suggest mentioning something specific from your conversation to remind them of your fit for the Document Controller role.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Document Controller in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control principles and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Show Off Your EDMS Skills: Since you'll be working with Electronic Document Management Systems, it's crucial to showcase your experience with them. Let us know about any configurations or reporting you've done in the past – this will really catch our eye!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, especially since you'll be managing documentation. Make it easy for us to see your qualifications at a glance!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing candidates who follow the process!
How to prepare for a job interview at Bureau Technical Services
✨Know Your Document Control Basics
Before the interview, brush up on your knowledge of document control principles and project information management. Be ready to discuss how you’ve managed documentation in past projects and how you ensure compliance with contractual requirements.
✨Familiarise Yourself with EDMS
Make sure you understand Electronic Document Management Systems (EDMS) inside out. Be prepared to talk about your experience with configuring and administering these systems, as well as how you've used them for reporting and data analysis.
✨Showcase Your Communication Skills
Since the role involves interfacing with various teams, highlight your communication skills. Think of examples where you successfully facilitated information flow between project teams, clients, and stakeholders, ensuring everyone was aligned.
✨Prepare for Change Management Questions
Expect questions about managing change processes and how they impact documentation. Have specific examples ready that demonstrate your ability to adapt documentation in response to approved changes and revisions.