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- Tasks: Manage and control project documentation for effective communication and decision-making.
- Company: Join a leading engineering services company in a dynamic environment.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Why this job: Be at the heart of project success by ensuring accurate documentation management.
- Qualifications: Experience with document control and Electronic Document Management Systems required.
- Other info: Great chance to develop skills in a supportive team atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
The Document Controller is responsible for managing, controlling, and monitoring project documentation throughout the full project lifecycle. The role ensures that all project documents are properly registered, updated, distributed, and archived in accordance with contractual requirements, company procedures, and project control standards, supporting effective communication, reporting, and decision‑making.
Key Responsibilities
- Manage the document control process for projects, ensuring accurate registration, revision control, distribution, and archiving of documentation.
- Configure and administer the Electronic Document Management System (EDMS) in line with project contractual requirements, Work Breakdown Structure (WBS), and progress measurement criteria.
- Ensure project documentation complies with contractual, procedural, and governance requirements.
- Monitor document status, progress, and deliverables, producing reports and dashboards to support project control and management activities.
- Support project planning and control processes by providing accurate document‑related data for progress measurement, S‑curves, and performance indicators.
- Interface with project teams, engineering, procurement, construction, and clients to ensure timely information flow and document alignment.
- Support management of change (MOC) processes by ensuring document updates reflect approved changes and revisions.
- Contribute to project analysis and reporting, identifying deviations, trends, and improvement opportunities.
- Promote effective use of the EDMS within the project team and contribute to continuous improvement of document control practices.
- Ensure proper close‑out and handover of project documentation in line with company and contractual requirements.
Required Skills and Knowledge
- Strong knowledge of document control principles and project information management.
- Proven experience with Electronic Document Management Systems (EDMS), including configuration, reporting, and data analysis.
- Understanding of project control processes, planning, progress measurement, and reporting methodologies.
- Knowledge of business process principles and how project sub‑processes are interconnected.
- Familiarity with change management and its impact on documentation and project controls.
- Ability to analyse contractual documentation requirements and translate them into EDMS configurations.
- Good communication skills to interface with internal and external stakeholders.
- Aware of company processes, procedures, and governance frameworks.
Document Controller employer: Bureau Technical Services
Contact Detail:
Bureau Technical Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and construction sectors. We all know that sometimes it’s not just what you know, but who you know that can help you land that Document Controller role.
✨Tip Number 2
Prepare for those interviews by brushing up on your knowledge of Electronic Document Management Systems (EDMS). We want you to be able to talk confidently about how you can manage and control project documentation effectively.
✨Tip Number 3
Showcase your skills with real examples! When discussing your experience, highlight specific projects where you’ve successfully managed document control processes. We love hearing about your achievements!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can contribute to our team as a Document Controller.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with document control and EDMS. We want to see how your skills match the job description, so don’t be shy about showcasing relevant projects you've worked on!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about document control and how you can contribute to our team. Keep it concise but impactful – we love a good story!
Showcase Your Communication Skills: Since the role involves interfacing with various teams, make sure to highlight your communication skills in your application. We want to know how you’ve effectively collaborated with others in past projects.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Bureau Technical Services
✨Know Your Document Control Basics
Make sure you brush up on the key principles of document control. Understand how to manage, register, and archive documents effectively. Being able to discuss your experience with Electronic Document Management Systems (EDMS) will show that you're ready to hit the ground running.
✨Familiarise Yourself with Project Control Processes
Get a good grasp of project control processes, including planning and progress measurement. Be prepared to explain how you've used these methodologies in past roles. This will demonstrate your ability to contribute to project analysis and reporting.
✨Communicate Clearly and Confidently
Since the role involves interfacing with various teams, practice articulating your thoughts clearly. Think about examples where you've successfully communicated with stakeholders to ensure timely information flow. Good communication skills are essential for this position.
✨Show Your Problem-Solving Skills
Be ready to discuss how you've identified deviations or trends in documentation processes and what improvements you implemented. Highlighting your analytical skills and your ability to adapt to change management will set you apart from other candidates.
