At a Glance
- Tasks: Coordinate transport operations and ensure vehicle safety and compliance.
- Company: Join a dynamic team at our HQ in Scunthorpe.
- Benefits: Enjoy Vitality Healthcare and flexible working patterns.
- Other info: Temporary role with opportunities for growth and learning.
- Why this job: Make a real impact on fleet management and operations.
- Qualifications: Experience in traffic management and a clean driving licence preferred.
The predicted salary is between 25000 - 30000 € per year.
Vacancy: Fleet Administrator (based at HQ in Scunthorpe, DN15 7PQ)
Basis: Temporary (approx. 3-4 months)
Job Purpose
To coordinate all appointed administration functions of the transport operation with support from Fleet Services GB, Group Head of Fleet and the site operations teams. The position is the focal point for the provision, use and safety of vehicles and their operators. Ensuring that all functions related to the legislation of the operator licence are met and procedures, processes and instructions are followed.
Specific Tasks / Responsibilities
- Interrogate Samsara daily to identify from the safety inbox trigger events.
- From Samsara trigger events, start the coaching process and record progress.
- Escalate to the Group Head of Fleet staff that are not adhering and improving by using the coaching process.
- Manage the fuel card account, ensure staff are adhering to the policy and the requisition is completed.
- Liaise daily with site ops teams to collect queries and concerns.
- Collate weekly reports for the Group Head of Fleet and monthly board reports for the MD.
- Issue to Fleet Services GB order numbers for SMR costs.
- Monitor the daily walk around check being carried out and report on non-conformances.
- Monitor with Fleet GB vehicle on/off hire requests.
- Collate and issue to site operations Fnols related to their fleet.
- Monitor and file weekly driver sheets and liaise with site operations for missing sheets.
- Monitor and file service and inspection sheets (PMI) and liaise with Fleet Services GB for any missing inspection sheets.
- Complete and manage PMI wallchart.
- O Licence - Requisitioning of discs/liaison with Group Head of Fleet.
- Monitor compliance of O/L with Group Head of Fleet Assistance.
- Vehicle tax/MOT compliance checks in line with Fleet Services GB.
- Other duties as instructed by the Group Head of Fleet.
Typical Skills / Experience
- A background in infrastructure and traffic management would be desirable.
- Standard national road transport CPC desirable or working towards obtaining.
- Ability to accommodate flexible working patterns.
- Clean driving licence is desirable.
- The need to occasionally travel by agreement.
What we give you in return Vitality Healthcare
Fleet Administrator (Temporary) employer: BUKO Traffic & Safety
As a Fleet Administrator at our Scunthorpe HQ, you will join a supportive and dynamic team dedicated to ensuring the safety and efficiency of our transport operations. We pride ourselves on fostering a collaborative work culture that values employee growth, offering opportunities for professional development and training in fleet management. With benefits like Vitality Healthcare, we are committed to your well-being and success during your temporary tenure with us.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Administrator (Temporary)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working in fleet management. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Show us you know your stuff about their processes and how you can contribute to improving them.
✨Tip Number 3
Practice common interview questions related to fleet administration. Think about scenarios where you've demonstrated your skills in compliance, reporting, or coaching – we love to hear real examples!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Fleet Administrator (Temporary)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Fleet Administrator role. Highlight any relevant experience in transport operations, administration, or compliance with legislation. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you've used them in real situations. Whether it’s managing fuel accounts or liaising with teams, give us examples that demonstrate your expertise.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the heart of your qualifications.
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Don’t miss out on this opportunity!
How to prepare for a job interview at BUKO Traffic & Safety
✨Know Your Fleet Basics
Make sure you brush up on your knowledge of fleet management and transport legislation. Familiarise yourself with terms like O Licence, PMI, and Samsara. This will show that you're not just interested in the role but also understand the industry.
✨Demonstrate Your Organisational Skills
As a Fleet Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed various responsibilities. Highlight how you prioritised tasks and ensured compliance with policies.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills. For instance, they might ask how you'd handle a non-conformance report or a missing driver sheet. Think through these scenarios beforehand so you can respond confidently.
✨Show Your Team Spirit
This role involves liaising with site operations teams and the Group Head of Fleet. Be prepared to discuss how you’ve worked collaboratively in the past. Emphasise your communication skills and how you can contribute to a positive team environment.
