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For Companies At a Glance
- Tasks: Manage documents, take meeting minutes, and keep project teams aligned.
- Company: Join a dynamic team working on high-profile construction projects in Guildford.
- Benefits: Earn £180-£200/day with potential for contract extension and flexible start dates.
- Why this job: Be at the heart of an exciting fit-out project and make a real impact.
- Qualifications: Experience in construction administration and strong skills in Microsoft Office are essential.
- Other info: This is a freelance role with a 36-month contract, perfect for organised individuals.
Position: Freelance Project Administrator
Location: Guildford, Surrey?GU1?4LP
Rate: £180£200/day (dependent on experience)
Freelance Project Administrator Guildford, Surrey (GU1 4LP)
Contract Type: Freelance (on-site)
Rate: £180£200/day (depending on experience)
Start Date: ASAP
Duration: 36 months (with potential to extend)
Make Your Mark on a High-Profile Fit-Out Project
Are you an ultra-organised, proactive professional who thrives in the fast-paced world of construction or fit-out projects? We\’re looking for a Freelance Project Administrator to bring energy, structure, and clarity to a key site in Guildford. If you\’re confident managing documents, running action trackers, and keeping teams aligned, we want to hear from you.
This is a fantastic opportunity to step into a pivotal support role and keep one of the regions most exciting workplace projects running smoothly.
What You\’ll Be Doing
- Take Charge of Meeting Minutes
Attend site coordination meetings
Produce sharp, accurate minutes that keep the team aligned
Distribute and follow up on action items - Maintain Progress Reports
Pull together clear, concise project updates
Highlight risks, achievements, and next steps - Own the Action Tracker
Keep task lists updated
Monitor deadlines and flag blockers - Site-Based Support
Manage filing, document control, and version tracking
Support site admin including inductions and meeting scheduling
What Were Looking For
- Experienced Construction Administrator, or similar role
- Strong skills in minute-taking, report writing, and tracking project actions
- Confident using Microsoft Word, Excel, and Outlook
- Self-motivated, highly organised, and excellent at prioritising tasks
- Previous experience in fit-out or construction projects is a big plus
The Offer
- Day Rate: £180£200/day (freelance)
- Location: Guildford
- Schedule: Full-time, MondayFriday, on-site
- Contract: 36 months with possible extension
- Start Date: Immediate or flexible for the right candidate
How to Apply
Email your CV along with a short note on:
- Your availability
- Your expected day rate (within £180£200)
- Any relevant examples of your work (optional but welcome)
This is your chance to be at the centre of a busy, high-impact sitekeeping everything running like clockwork. If youre ready to bring structure and precision to a standout project, apply now.
Join us in contributing to exceptional construction projects providing crucial administrative support for high-quality delivery on-site, send your cv to
Freelane Site Secretary in Guildford employer: Buildspace Group
Contact Detail:
Buildspace Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Freelane Site Secretary in Guildford
✨Tip Number 1
Familiarise yourself with the specific construction or fit-out terminology. This will not only help you understand the project better but also demonstrate your commitment and knowledge during interviews.
✨Tip Number 2
Network with professionals in the construction industry, especially those who have experience in project administration. Attend local events or join online forums to connect with potential colleagues and learn about the latest trends.
✨Tip Number 3
Prepare examples of your previous work that showcase your skills in minute-taking and report writing. Being able to discuss specific instances where you've successfully managed documents or action trackers can set you apart from other candidates.
✨Tip Number 4
Research the company and the specific project you'll be working on. Understanding their goals and challenges will allow you to tailor your approach and show how you can add value right from the start.
We think you need these skills to ace Freelane Site Secretary in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in construction administration or similar roles. Emphasise your skills in minute-taking, report writing, and project action tracking, as these are crucial for the position.
Craft a Compelling Cover Note: In your cover note, briefly explain your availability and expected day rate. Use this opportunity to showcase your enthusiasm for the role and how your skills align with the job requirements.
Provide Relevant Work Examples: If you have examples of previous work that demonstrate your organisational skills or experience in fit-out projects, include them as attachments. This can set you apart from other candidates.
Proofread Your Application: Before submitting, carefully proofread your CV and cover note for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Buildspace Group
✨Showcase Your Organisational Skills
As a Freelance Project Administrator, being ultra-organised is key. Prepare examples of how you've successfully managed documents and action trackers in previous roles. Highlight your ability to keep teams aligned and projects on track.
✨Demonstrate Minute-Taking Expertise
Since you'll be responsible for taking meeting minutes, practice summarising discussions clearly and concisely. Bring a sample of your previous minutes to the interview to showcase your attention to detail and clarity in communication.
✨Familiarise Yourself with Project Management Tools
Brush up on your skills with Microsoft Word, Excel, and Outlook, as these will be essential in your role. Be ready to discuss how you've used these tools to maintain progress reports and manage action trackers effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to manage deadlines, flag blockers, or support site administration, and be prepared to explain your approach and outcomes.
