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For Companies At a Glance
- Tasks: Be the go-to person for communication, scheduling, and event planning in a busy office.
- Company: Join Building Careers UK, a leader in Construction and Property recruitment.
- Benefits: Enjoy a competitive salary, growth opportunities, and a supportive team environment.
- Why this job: Engage with exciting events and projects while honing your organizational skills.
- Qualifications: Looking for organized, proactive individuals ready to manage multiple tasks efficiently.
- Other info: We celebrate diversity and welcome applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Are you organized, proactive, and eager to be the backbone of a dynamic team? Our client is seeking a talented individual to take on a pivotal role in their office, ensuring smooth operations and excellent service for their clients, suppliers, and staff. Key Responsibilities Communication & Coordination Answer phone inquiries and direct calls professionally. Keep diaries and schedules updated for staff, directors, and events. Liaise with suppliers, clients, and subcontractors to maintain seamless communication. Event & Travel Planning Assist with corporate events, meetings, and special occasions (LFC matches, Grand National, and more). Handle invites, guest lists, and booking arrangements. Coordinate travel, including hotel reservations for directors and clients. Administrative Excellence Manage office supplies, uniforms, and stationery stocks. Organize and archive documents, files, and contracts. Assist with expense reporting, invoices, and payment processing. Fleet Management Monitor and schedule company vehicle repairs and checks. Prepare reports on mileage and maintenance. Support & Collaboration Provide administrative support to directors and staff. Prepare wage files and update company records. Minute meetings and assist with construction program logs. Why Join Our Client’s Team? Competitive salary and growth opportunities. Engage with exciting events and dynamic projects. Be part of a supportive team in a thriving industry.If you thrive in a fast-paced environment and have the skills to manage multiple responsibilities with precision, we’d love to hear from you! Apply: Ready to bring your expertise to the team? Apply today! Hayley Woodruff on (phone number removed) or apply with your CV to (url removed) Building Careers UK specialises in Construction and Property recruitment and serves as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. By applying for this job, you accept the Terms and Conditions, Privacy Policy, and Disclaimers which can be found on our website. We welcome applications from individuals of all backgrounds, experiences, and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic. Please Note: Due to high volume of applicants, only those shortlisted will be contacted. INDCOM
Office Assistant employer: Building Careers UK
Contact Detail:
Building Careers UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Show your organizational skills during the interview by discussing specific examples of how you've managed schedules or coordinated events in the past. This will demonstrate your proactive approach and ability to handle multiple responsibilities.
✨Tip Number 2
Familiarize yourself with common office software and tools that are essential for an Office Assistant role. Being able to discuss your proficiency with these tools can set you apart from other candidates.
✨Tip Number 3
Prepare to talk about your communication style and how you handle inquiries and coordination with various stakeholders. Highlighting your ability to maintain seamless communication will resonate well with the hiring team.
✨Tip Number 4
Research the company and its projects, especially any upcoming events they may be involved in. Showing genuine interest in their work and how you can contribute will make a positive impression.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of an Office Assistant. Emphasize your organizational skills, communication abilities, and any experience in event planning or administrative tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples from your past experiences that demonstrate your proactive nature and ability to manage multiple tasks effectively.
Highlight Relevant Skills: In your application, clearly outline skills such as diary management, communication, and coordination. Mention any experience with office supplies management, travel arrangements, or event planning to show you are well-suited for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Assistant role.
How to prepare for a job interview at Building Careers UK
✨Show Your Organizational Skills
As an Office Assistant, being organized is key. Prepare examples of how you've managed schedules or coordinated events in the past. This will demonstrate your ability to handle multiple tasks efficiently.
✨Communicate Clearly
Since the role involves a lot of communication, practice articulating your thoughts clearly. Be ready to discuss how you handle phone inquiries and maintain professional relationships with clients and suppliers.
✨Highlight Your Proactivity
Employers love candidates who take initiative. Share instances where you went above and beyond in your previous roles, whether it was planning an event or streamlining office processes.
✨Prepare for Scenario Questions
Expect questions about how you'd handle specific situations, like managing conflicting schedules or dealing with last-minute changes. Think through these scenarios beforehand to showcase your problem-solving skills.
