At a Glance
- Tasks: Support daily operations and improve processes in a dynamic environment.
- Company: Join BUILDHOLLYWOOD, the UK's leading street advertising specialist.
- Benefits: Enjoy competitive salary, flexible hours, and 25+ days annual leave.
- Other info: Inclusive culture that values authenticity, care, and community.
- Why this job: Be at the heart of operations and make a real impact.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 34000 - 38000 £ per year.
We are looking for an experienced, highly organised and proactive Operations Administrator to provide support with the smooth running of our operational set up. Working closely with the Head Of Operations you will be responsible for providing a high level of support and organisation of all daily tasks covering multiple areas such as fleet, premises, print production and distribution. The successful candidate will be someone who thrives on being at the heart of organisation, supporting leadership, improving processes and being pivotal to the smooth running of business operations. You will be based in our Manchester Warehouse 4 days a week, with 1 day working from home.
What You’ll be Doing (support and training will be provided)
- Provide operational and administrative support to the Head of Operations
- Monitor shared mailboxes, responding to routine queries and escalating matters where appropriate.
- Keeping systems and documentation up to date and accurate.
- Procurement of general supplies and purchases
- Liaising with suppliers ensuring accuracy and relevant follow up actions.
- Administration of fleet servicing and maintenance schedules
- Processing of road charging and driver penalties
- Onboarding and offboarding of drivers and vehicles
- Administration of ad-hoc vehicle rentals
- Maintenance of records for vehicles and drivers
- Administration of waste handling collections
- Maintaining and reporting from third party supplier systems
- Maintaining warehouse operations stock and catering supplies
- Reporting and escalating to the warehouse and fleet operations managers
About You
- Proven experience in a similar role
- Experience using Microsoft Office Software (Excel, Outlook, Word, etc)
- Clear written and verbal communication
- Excellent numerical skills
- Excellent organisational skills with the ability to manage multiple deadlines
- Strong time management and problem-solving abilities, with keen attention to detail
Salary and Benefits
- Salary of circa £34K - £38K plus bonus scheme to share in company success.
- 25 days annual leave, plus bank holidays and an additional day off to celebrate your birthday (incrementally rising to 30 days after 5 years’ service).
- Life Insurance and Group Income Protection with Canada Life.
- Flexible working hours - to help you achieve that all-important work-life balance.
- Access to our Employee Assistance Programme (EAP).
- Family is important to us, so we have a range of inclusive family-friendly policies in place, including enhanced leave to support you during those important times.
Our Values
- AUTHENTIC – We believe that we are at our strongest and most creative when everyone can be their authentic selves.
- CARE – We take care in what we do, we are meticulous in the execution of our tasks.
- COMMUNITY - We are part of something bigger than ourselves, one team and one community with a common goal and purpose.
- CURIOS - We are always asking questions and learning whilst doing.
- GROW - We take ownership of our careers, set ourselves goals and thrive on challenge.
BUILDHOLLYWOOD is committed to creating an environment that is inclusive to all, where everyone is treated with kindness and respect. We believe in equal opportunities for everyone and welcome applicants from all backgrounds.
Operations Administrator in Manchester employer: BUILDHOLLYWOOD
BUILDHOLLYWOOD is an exceptional employer that fosters a vibrant and inclusive work culture, where creativity thrives at the heart of our operations. With a strong commitment to employee well-being, we offer flexible working hours, generous annual leave, and comprehensive support through our Employee Assistance Programme. Located in Manchester, our team enjoys a collaborative environment that encourages personal and professional growth, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator in Manchester
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like BUILDHOLLYWOOD and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at BUILDHOLLYWOOD!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like BUILDHOLLYWOOD keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Operations Administrator in Manchester
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to BUILDHOLLYWOOD:This is your chance to really connect with the team at BUILDHOLLYWOOD. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at BUILDHOLLYWOOD
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with BUILDHOLLYWOOD.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show BUILDHOLLYWOOD that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at BUILDHOLLYWOOD. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
