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- Tasks: Support senior management with administrative tasks and ensure smooth daily operations.
- Company: Boutique surveying, architectural, and engineering practice in Hampshire.
- Benefits: Highly competitive package and opportunity for professional growth.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Prior office experience and strong organisational skills are essential.
- Other info: Security clearance required; excellent career development opportunities await.
The predicted salary is between 30000 - 42000 £ per year.
We have an exciting opportunity for an experienced Executive Assistant with our client, a boutique surveying, architectural and engineering practice based in Hampshire. Providing a wide range of surveying services to a diverse client base. To support this growth, we are looking for a forward-thinking, driven and dynamic individual to manage several functions of the business and support the Directors across a range of services.
We are seeking someone who can take ownership of day-to-day operations — someone confident picking up the phone, working with clients and suppliers, proactive in their approach, and ready to get involved in the practical work that keeps the organisation running smoothly. Security clearance will be required (this can be applied for once employed).
Job Summary
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to senior management. The successful candidate will play a vital role in ensuring the smooth operation of daily activities, managing schedules, and facilitating communication across departments. This position offers an excellent opportunity for individuals with strong organisational skills and office experience to contribute to a dynamic professional environment.
Responsibilities
- Prepare and edit correspondence, reports, presentations, and other documents with attention to detail.
- Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
- Liaise effectively with internal teams and external contacts to facilitate communication and information flow.
- Support project management activities by tracking deadlines and following up on action items.
Experience
- Prior office experience is essential, preferably in an EA or administrative role.
- Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint etc).
- Demonstrated organisational skills with the ability to prioritise tasks efficiently.
- Experience in data entry with high accuracy levels.
- Strong typing skills are necessary for document preparation and correspondence.
- Excellent organisational skills combined with attention to detail are vital for success in this role.
- Experience of property / construction / surveying / engineering whilst not vital, would certainly help improve a candidate’s chances of success.
- Previous experience handling phone calls professionally and courteously is preferred.
This role offers a rewarding environment for a motivated individual eager to utilise their administrative expertise while supporting senior leadership in a fast-paced setting. On offer is a highly competitive package.
For further information and a confidential discussion please email (url removed) or call (phone number removed).
Executive Assistant employer: Build Recruitment
Contact Detail:
Build Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your organisational prowess and proactive attitude.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, applying directly can sometimes give you a better chance of getting noticed by hiring managers.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant office experience, especially if you've worked in similar industries like property or engineering.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and how you can support the Directors. Mention specific examples of how you've managed schedules or facilitated communication in past roles.
Show Off Your Tech Skills: Since proficiency in Microsoft Office is key, don’t forget to mention your skills with Word, Excel, and PowerPoint. If you have experience with any project management tools, throw those in too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board quickly!
How to prepare for a job interview at Build Recruitment
✨Know Your Stuff
Before the interview, make sure you research the company and its services thoroughly. Understand their projects and clientele, especially in surveying, architecture, and engineering. This will help you speak confidently about how your skills can contribute to their success.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed schedules, prioritised tasks, or improved office efficiency in previous roles. Be ready to discuss specific tools or methods you use to stay on top of things.
✨Practice Professional Communication
Since you'll be handling calls and liaising with clients, practice your phone etiquette. Consider role-playing with a friend to simulate common scenarios you might encounter. This will help you feel more at ease during the actual interview.
✨Be Proactive and Engaged
Demonstrate your proactive nature by asking insightful questions about the role and the company during the interview. Show that you're eager to get involved and contribute to the team’s success. This attitude will resonate well with the interviewers.
