We are seeking a Personal Assistant / Office Administartor to provide efficient and effective support to the Director of a construction company, enabling them to fulfil both business and personal responsibilities. The role involves managing day-to-day administrative functions and acting as a key liaison between the Director and internal and external stakeholders
This is an office-based role located in Bromley, SE London, requiring the PA to be present in the office five days a week.
The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to handle sensitive information with discretion in a face paced working environment
IMMEDIATE START
Holiday cover initially - with a potential opportunity to be a long term position
KEY RESPONSIBILITIES
- Management of the Director's diary. Monitoring, organising and prioritising their workload, delegation and action tasks where necessary to help meet deadlines.
- Manage, collate and ensure prompt payment of company expenses, mileage, and personal expenses.
- Handle both verbal and email correspondence on behalf of the Director, keeping them informed of any urgent matters and follow up with actions.
- Managing personal documentation: Handling important documents such as contracts, legal papers, employee's confidential data or personal correspondence.
- Participate in projects including preparation and compiling of monthly board report, presentations and adhoc reporting requests.
- Arrange meetings as requested, ensure a compete agenda is issued in advance and take minutes when necessary.
- Plan and manage business events, travel and accommodation agreements and itineraries.
- Meet and greet visitors at all levels of seniority.
- Complete personal tasks as requested.
- Attend briefings and meetings as required.
- Adhere to all company policies and procedures.
REQUIREMENTS
- Proven experience as a Personal Assistant, or a similar role.
- Highly developed organisational skills, attention to detail and ability to multitask.
- Ability to communicate (orally and in writing) with people at all levels
- Maintaining the strictest confidentiality and security of conversations, documentation and files at all times.
- Strong computer literacy especially in MS applications.
- Ability to prioritise and meet deadlines.
- Ability to use initiative and remain calm under pressure.
- Proactive and confident in decision-making.
Personal Assistant in Bromley employer: Build Force Talent UK Ltd
Join a reputable contractor in Potters Bar, where we pride ourselves on fostering a collaborative and supportive work culture that values employee growth and development. With competitive salaries and opportunities to manage diverse projects across the residential and hospitality sectors, we empower our Quantity Surveyors to excel in their careers while contributing to high-quality construction solutions. Our commitment to innovation and excellence ensures that you will be part of a team that is making a meaningful impact in the community.
