Senior HR Administrator

Build-A-Bear Workshop, Inc. is the leading and only global company that offers an interactive make-your-own stuffed animal retail-entertainment experience. Founded in 1997, the company currently operates more than 400 Build-A-Bear Workshop® stores worldwide, including company-owned stores in the United States, Puerto Rico, Canada, United Kingdom, and the Republic of Ireland. We are proud to have been recognised as a Times "Top 100 Best Companies to Work For®" for 3 years.

The Senior HR Administrator will be accountable for the management and compliance of all Associate data during their lifecycle with BABW. They are responsible for all HR Compliance (SOX, HR Audits, external compliance requirements and reporting production and Training). The Senior HR Administrator is also responsible for field, Head Office recruitment management through the effective use of and management of Sage Recruit and third-party recruitment partners.

This role will involve contact with internal and external partners and will require proactive communication skills. Furthermore, this role will involve the reviewing of all data entry and processing and will ensure personal information is accurate and compliant with UK Legislation.

• Management and compliance of the full associate employment lifecycle (Starters, leavers and changes)
• First-line Employee Relations support
• Responsible for the maintenance and administration of all SAGE onboarding/offboarding processes
• Compliance reporting including SOX checks and business conduct policies
• Ownership of all contracts managed centrally and those sent via DocuSign/SAGE along with template management
• Ownership and management of the recruitment systems: Sage Recruit, Indeed, Predictive Index and any other relevant job boards
• Ownership of Maternity/Paternity/Holiday administration
• Responsible for reporting including compliance, recruitment trends and probation
• Execution of the monthly Sage to Payroll integration
• Full accountability and store guidance in respect of work permits, visa documentation - driving and coordinating annual checks
• Management of the Docusign account and usage
• Active recruitment/interviewing for selected vacancies, as and when required
• Put forward suggestions and recommendations to enhance BABW capability and continuously improve end-user experience
• Create regular ad hoc reports using SAGE, Storeforce and Activ to provide insights on business success
• Responsible for liaising with HRD and Payroll Manager on all NMW / NLW legislation changes to ensure accurate compliance and data maintenance.
• Processing any annual pay changes arising from the Annual Appraisal process using the Compensation Module
• Complete any required audit reports (internal and external)
• Ownership of all Sage held information
• Completion of GDPR compliance
• All other duties reasonably requested by the HR Manager

2 years of HR Administration or equivalent experience CIPD Level 3-5 desirable.

Behavioral Traits for Success:

• Strong communication and interpersonal skills
• Customer-focused with a proactive approach
• High level of integrity and confidentiality
• Detail-oriented and process-driven
• Flexible and adaptable in a fast-paced environment
• Highly organised and planful, flexible and adaptable

Hybrid working available, 3 days in Slough and 2 days work from home.

Working Environment: UK Corporate Office is located in Slough; occasional travel may be required to UK stores.

Your performance will be measured on:

• Your ability to achieve annual department objectives and corporate goals which include but are not limited to the following:
• Achieving department/ personal goals and objectives
• Embodying Build-A-Bear's core values
• Recruitment performance (Days to fill)
• HR compliance metrics (RTW, NMW)
• Accuracy and timeliness of HR data and system updates
• Administration task completion
• Compliance with legal and company requirements
• Quality of administrative support provided to the HR and Operational team
• Ability to foster team collaboration
• Stakeholder feedback

This description is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements as deemed appropriate. This document does not represent an expressed or implied contract of employment, nor does it alter your at-will employment, and Build-A-Bear, Inc. reserves the right to change this job description and/or assign tasks for the employee to perform, as may deem appropriate.