Corporate Secretarial Executive / Admin Assistant

Responsibilities

• Responsible for all aspects of corporate secretarial work in compliance with ACRA requirements
• Handle and manage a portfolio of clients, ensuring timely and accurate corporate filings
• Prepare and process resolutions, BizFile filings, statutory forms, and XBRL
• Maintain and update statutory registers, minutes books, and corporate records
• Perform lodgement and submissions with ACRA within stipulated deadlines
• Monitor, maintain, and track the routing and status of corporate documentation
• Liaise with and advise clients on company formation, annual compliance, and ongoing corporate administration matters
• Coordinate and provide administrative support between departments to ensure smooth and efficient operations
• Process payments, issue invoices where applicable, and monitor receipts
• Perform clerical and administrative duties, including filing, scanning, sorting correspondence, and document management
• Assist in planning and organizing work scope to meet deadlines and client expectations
• Handle ad-hoc assignments and projects as assigned by management from time to time