At a Glance
- Tasks: Support the CEO in a fast-paced business environment across various sectors.
- Company: Dynamic company with a focus on retail, food, media, and strategic growth.
- Benefits: Competitive salary and the chance to influence key business decisions.
- Other info: Long-term commitment required; no remote work for the first 6 months.
- Why this job: Be the trusted right hand to the CEO and make a real impact.
- Qualifications: 10+ years of experience as an Executive Assistant or similar role.
The predicted salary is between 60000 - 80000 € per year.
We are looking for a highly capable, mature and experienced Full-Time Senior Executive Assistant to support the Founder / CEO across a fast-moving business ecosystem spanning retail, food, media, operations and strategic growth. No work from home permitted in the first 6 months. This is not an entry-level role and it is not suitable for someone looking to use the position as a stepping stone into another part of the business. We are looking for someone who sees the Senior Executive Assistant role as their long-term seat, and who takes pride in being the right hand, organiser, gatekeeper, follow-through person and trusted operator behind the CEO. The right person will bring structure, discretion, calmness, urgency and sharp execution.
Key Requirements
- Minimum 10 years of traceable experience in an Executive Assistant, Senior PA, Chief of Staff support, programme coordination or senior administrative leadership role.
- Experience supporting founders, CEOs, directors or senior leadership in a fast-paced environment.
- Strong programme management experience, with the ability to track multiple projects, actions, deadlines and stakeholders.
- Ideally PRINCE2 qualified or have equivalent project / programme management experience.
- A full, clean UK driving licence, as the role may require travel between business locations, meetings and key appointments.
- Excellent written and verbal communication skills.
- Strong diary, inbox, meeting and follow-up management ability.
- High levels of confidentiality, loyalty and emotional intelligence.
- The confidence to chase actions, elevate delays and keep people accountable.
- The ability to work with pace without becoming chaotic.
Core Responsibilities
- Managing the CEO’s diary, priorities, meetings and follow-ups.
- Preparing agendas, notes, action logs and decision trackers.
- Ensuring key projects do not fall through the cracks.
- Coordinating between internal teams, consultants, suppliers and external stakeholders.
- Tracking deadlines, commitments and accountability across multiple ventures.
- Supporting with board-style reporting, meeting preparation and executive communication.
- Handling sensitive information with complete discretion.
- Helping the CEO stay focused on high-value strategic activity rather than being pulled into unnecessary operational noise.
The Right Fit
This role is for someone who understands that being a Senior Executive Assistant is a serious, respected and powerful position. We are not looking for someone who wants to “move into marketing”, “move into operations”, “try different departments”, or use the role as an entry point into the wider business. We are looking for someone who genuinely enjoys being the trusted person beside the CEO, keeping the machine moving, protecting time, creating order and ensuring execution happens. This person must be organised, resilient, commercially aware, emotionally grounded and able to operate around strong personalities, urgent priorities and ambitious goals.
Summary
This is a long-term role for a serious operator. The ideal candidate will bring: experience, discipline, discretion, programme management strength and long-term commitment. For the right person, this is an opportunity to sit close to leadership, influence execution across multiple ventures and become a central figure in a growing business ecosystem.
Senior Executive Assistant employer: Buddies London
Join a dynamic and fast-paced environment where your role as a Senior Executive Assistant to the Founder/CEO is not just a job, but a long-term career path. We pride ourselves on fostering a culture of respect, collaboration, and growth, offering you the chance to influence key decisions and operations across diverse sectors such as retail and media. With a commitment to employee development and a supportive atmosphere, this position provides a unique opportunity to be at the heart of a thriving business ecosystem.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Senior Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its CEO. Understand their vision and values, and think about how you can support them in achieving their goals. This will show you're genuinely interested and ready to be their right hand.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to manage diaries and meetings effectively. Role-play with a friend or family member to get comfortable with articulating your thoughts clearly and confidently.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that dream job. Plus, it shows you're serious about joining our team and being part of our fast-paced business ecosystem.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Showcase Your Experience:Make sure to highlight your 10+ years of experience in your application. We want to see how you've supported senior leaders in fast-paced environments, so share specific examples that demonstrate your skills and achievements.
Tailor Your Application:Don’t just send a generic CV and cover letter! Tailor your application to reflect the key requirements mentioned in the job description. We love it when candidates show they understand what we’re looking for and how they fit into our vision.
Communicate Clearly:Since excellent written communication is crucial for this role, make sure your application is clear, concise, and free of errors. We appreciate well-structured documents that are easy to read and convey your message effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Buddies London
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Senior Executive Assistant role and its responsibilities. Familiarise yourself with the key requirements listed in the job description, such as programme management and diary management. This will help you articulate how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Experience
Prepare specific examples from your past roles that demonstrate your ability to manage multiple projects and support senior leadership effectively. Highlight instances where you’ve successfully kept things organised and on track, especially in fast-paced environments. This will show them you’re not just qualified, but also a proactive problem-solver.
✨Demonstrate Discretion and Emotional Intelligence
Since this role requires handling sensitive information, be ready to discuss how you maintain confidentiality and build trust. Share examples of how you've navigated challenging situations with discretion and emotional intelligence, which are crucial traits for supporting a CEO.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking thoughtful questions about the company’s culture, the CEO’s working style, or the challenges they face. This shows your genuine interest in the role and helps you assess if it’s the right fit for you long-term.
