Office Administrator

Join Our Dynamic Boutique Law Firm

Role Type: Full Time, Permanent

Location: London, EC2A 2AB

Start Date: ASAP

Salary: £27,000 per annum

About Us: We are Buckworths, the only law firm in the UK working exclusively with startups and high growth businesses. Based in the vibrant heart of Shoreditch, we work with some of the most innovative and exciting startup businesses in the UK. Founded in 2011, we’ve built a reputation for providing expert legal services with a unique understanding of the entrepreneurial landscape. Our team is small, diverse, and driven by a shared passion for helping startups succeed.

Why Join Us? If you’re looking for a role where you can make a real impact, grow your skills, and be part of a close-knit team, this could be the perfect opportunity for you. We offer a supportive and relaxed work environment with plenty of opportunities for personal and professional development.

What Does the Role Entail? As our Office Administrator, you’ll be the backbone of our operations, ensuring that our office runs smoothly and efficiently. You’ll work closely with our COO and the wider team, taking on a variety of tasks that will keep your day interesting and dynamic. Your typical day will include:

• Client Interaction: Communicate directly with clients about relevant matters, maintain regular updates, and ensure all necessary paperwork is completed for client onboarding. Keep the legal team informed of any urgent issues, and schedule meetings as needed.
• Front Office Management: Greet clients, visitors, and vendors, ensuring they are attended to promptly and professionally. Handle incoming calls, emails, and mail, directing them to the appropriate personnel and managing them independently. Use DocuSign to manage client documentation and signatures efficiently.
• Scheduling and Calendar Management: Coordinate meetings, appointments, and conference calls for our legal and management teams. Manage the firm’s master calendar, ensuring all deadlines, court dates, and client meetings are accurately tracked.
• Office Operations: Maintain office supplies and equipment, arranging repairs and orders as needed. Oversee the maintenance of a clean, organised, and professional office environment.
• Document Management: Organise, file, and retrieve legal documents, both physical and electronic. Draft covering letters, prepare, proofread, and format legal documents, correspondence, and reports. Ensure compliance with legal record-keeping and confidentiality standards.
• Human Resources Support: Assist with the onboarding process for new hires, including setting up workstations and coordinating training. Maintain personnel records and assist with HR-related inquiries.
• Technology Coordination: Assist with IT support to resolve technical issues and ensure all software is up-to-date. Support the implementation of new technology solutions and improvements.
• Event Coordination: Plan and coordinate internal events and training sessions. Assist with planning and executing external events, including logistics for seminars, workshops, and webinars.

We’re looking for someone who is proactive, organised, and thrives in a fast-paced environment. While experience in a similar role is a bonus, we value attitude and willingness to learn above all. If you’re enthusiastic, have a strong work ethic, and are eager to contribute to a growing firm, we want to hear from you.

Key Qualities We Value:

• A “get up and go” attitude – always striving to do your best.
• Excellent communication skills and a friendly, professional demeanor.
• Ability to multitask and prioritise effectively in a dynamic work environment.
• Basic office experience is important, but we provide training to ensure you’re confident in your role.

Career Progression: At Buckworths, we’re committed to your growth. There are numerous paths for career development, and we’ll work with you to help you achieve your career objectives. Whether you’re looking to advance within the firm or develop new skills, we’re here to support you.