At a Glance
- Tasks: Support a historic estate with diverse responsibilities in facilities, administration, customer service, and events.
- Company: Join a unique heritage estate near Henley-on-Thames with a vibrant work culture.
- Benefits: Competitive salary, full-time hours, and a dynamic work environment.
- Other info: Access to transport required due to rural location; equal opportunity employer.
- Why this job: Perfect for organised individuals who thrive in fast-paced settings and enjoy variety in their work.
- Qualifications: Strong organisational skills, customer service experience, and proficiency in Microsoft Office.
The predicted salary is between 28000 - 28000 £ per year.
Full-Time | Office Based | Near Henley-on-Thames £26,500 - £28,000 per annum
Our client is a privately owned historic estate near Henley-on-Thames, operating across heritage tourism, events, property management and hospitality. They are seeking a highly organised Graduate Office Co-ordinator to support the day-to-day running of a busy and varied estate operation.
This is a varied role offering responsibility across facilities management, administration, customer service, events and property coordination where no two days are the same - one day you might be arranging maintenance works and managing contractor visits, while the next you could be assisting with event planning, coordinating accommodation bookings or responding to customer enquiries.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment, can confidently manage multiple priorities and takes a hands-on approach to problem solving.
Key Responsibilities- Facilities & Property Coordination
- Coordinate maintenance and servicing schedules across multiple sites and properties.
- Arrange contractor visits, obtain quotations and monitor work completion.
- Manage utility administration, fuel ordering and facilities records.
- Support the management of residential and commercial properties, coordinating repairs and improvements.
- Assist with fleet administration including servicing, MOTs and repairs.
- Administration
- Manage shared inboxes and respond to enquiries efficiently.
- Source and order goods and services, ensuring value for money.
- Support website updates and digital communications.
- Assist with marketing administration and customer databases.
- Customer Service
- Act as the first point of contact for visitor and customer enquiries.
- Handle bookings and reservations, providing excellent customer service throughout.
- Prepare event and booking documentation.
- Liaise with local stakeholders and visitors in a professional and friendly manner.
- Events Support
- Assist with the planning and delivery of a range of events.
- Coordinate suppliers, contractors and event logistics.
- Support event setup, operational delivery and post-event administration.
- Accommodation Bookings
- Manage accommodation reservations and availability calendars.
- Coordinate cleaning and guest changeovers.
- Produce occupancy and management reports.
- Highly organised with excellent attention to detail.
- Able to prioritise competing demands effectively.
- A confident communicator with strong customer service skills.
- Positive, professional and approachable.
- A self-starter who enjoys taking initiative.
- Comfortable working independently and as part of a small team.
- Proficient in Microsoft Office and general office systems.
- Office administration or office management.
- Facilities, property or contractor coordination.
- Event administration or hospitality bookings.
- CRM or database management.
Additional Information
- Full-time, 37.5 hours per week, Monday to Friday.
- This is a fully office-based position.
- Due to the rural location, you will need access to your own transport.
Graduate Office Coordinator in Oxford employer: Bucks & Berks Recruitment PLC
As a Payroll and HR Officer, you will thrive in a dynamic work environment that values collaboration and innovation. Our company offers competitive salaries, comprehensive benefits, and ample opportunities for professional development, ensuring that you can grow your career while making a meaningful impact on our team. Located in a vibrant area, we foster a supportive culture that prioritises employee well-being and engagement.
Contact Details:
Bucks & Berks Recruitment PLC Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Graduate Office Coordinator in Oxford
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Bucks & Berks Recruitment PLC. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Bucks & Berks Recruitment PLC
Don't be shy about reaching out to Bucks & Berks Recruitment PLC directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Graduate Office Coordinator in Oxford
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Bucks & Berks Recruitment PLC and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Bucks & Berks Recruitment PLC
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
