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- Tasks: Provide essential admin support and be the first point of contact for enquiries.
- Company: Join a well-established charity making a difference in the community.
- Benefits: Enjoy 25 days holiday, a supportive team, and a vibrant work environment.
- Other info: Great opportunity for career growth in a dynamic and inclusive workplace.
- Why this job: Be at the heart of the organisation and help keep everything running smoothly.
- Qualifications: Strong admin skills, attention to detail, and a friendly, professional attitude.
The predicted salary is between 25000 - 30000 £ per year.
We are looking for a methodical, organised and experienced Office Administrator with excellent attention to detail to join our client, a well established charity based in the heart of Marlow. This is a busy, people focused and varied role providing wide-ranging administrative support to the team. This hands-on role sits at the heart of the organisation and is integral to the smooth running of the office. This position would suit someone with excellent admin and communication skills, able to prioritise a busy workload. The role is full time Monday to Friday 9am - 5pm, office based. 25 days holiday.
Some of the duties include:
- First point of contact for all public enquiries via telephone and email and management of the admin inbox
- Maintain office facilities including franking machine, water cooler supplies, confidential waste, photocopier, alarm, and telephone system
- Organise internal and external meetings and manage Outlook calendar
- Organise cards/flowers/gifts as required
- Complete monthly PayPal reconciliation and input Cardnet financial data accurately in spreadsheets
- Greet visitors and handle deliveries when needed
- Process delegate information for educational courses and conferences
- Prepare the agenda and other papers for the AGM
- Assist the Conference, Events and Administration Manager as required
- Ensure mailing lists are kept up to date for marketing
- Support the Communication Manager with the distribution of members bulletins, newsletters, and marketing communications as required
- Assist the Chief Executive with chair and council elections
Skills/Experience:
- Team player and ability to adapt to changing priorities and office needs
- Friendly, professional and confident in both email and on the phone
- Calm, flexible and adaptable during busy periods
- Proactive with a focus on improving processes
- Accurate with data entry and interested in planning and scheduling
- Highly organised with excellent attention to detail, spelling and grammar
- Comfortable working with computer systems and Microsoft applications
- Proficient in Microsoft Excel
- CRM/Database experience desirable
- WordPress experience desirable
Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.
As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
Office Administrator in Marlow employer: Bucks & Berks Recruitment PLC
Contact Detail:
Bucks & Berks Recruitment PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Marlow
✨Tip Number 1
Get to know the company! Research their mission and values, especially since they’re a charity. This will help you tailor your conversations and show that you’re genuinely interested in what they do.
✨Tip Number 2
Practice your communication skills. Since this role involves being the first point of contact, make sure you can confidently handle phone calls and emails. Role-play with a friend or family member to get comfortable!
✨Tip Number 3
Be proactive during the interview. Think of ways you can improve their processes or suggest ideas based on your previous experience. This shows you’re not just looking to fill a role but are eager to contribute.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Administrator in Marlow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your admin experience and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your attention to detail and organisational skills, as these are key for us at StudySmarter.
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your written application reflects your friendly and professional tone. We love candidates who can express themselves clearly and confidently, both in writing and on the phone!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward!
How to prepare for a job interview at Bucks & Berks Recruitment PLC
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the specific duties mentioned in the job description, like managing the admin inbox and organising meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, be prepared to discuss how you've successfully managed multiple tasks in the past. Bring examples of how you've prioritised workloads or improved processes in previous roles. This will highlight your ability to adapt to changing priorities, which is crucial for this position.
✨Practice Your Communication Style
As the first point of contact for public enquiries, strong communication skills are a must. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with both phone and email scenarios, showcasing your friendly and professional approach.
✨Demonstrate Attention to Detail
Attention to detail is key for an Office Administrator. During the interview, be mindful of your spelling and grammar when answering questions. You could also mention any experience you have with data entry or using Microsoft Excel, as these skills will reinforce your capability to handle the administrative tasks effectively.