Legal Secretary

Legal Secretary

Stamford Full-Time 24000 - 36000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Join our team as a Legal Secretary, providing essential support to lawyers and clients.
  • Company: Buckles Law is an award-winning firm known for its exceptional legal services and positive work culture.
  • Benefits: Enjoy flexible part-time hours, enhanced annual leave, private healthcare, and a matched pension scheme.
  • Why this job: Be part of a high-performing team where your ideas matter and you can make a real impact.
  • Qualifications: Must have 12 months' experience in a legal environment and strong administrative skills.
  • Other info: This role offers a chance to grow in a supportive, diverse workplace that values every employee.

The predicted salary is between 24000 - 36000 £ per year.

About Buckles Law. Buckles Law LLP is an award-winning firm that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally. Delivering effective and cost-efficient legal solutions from our offices based in Cambridge, London, Nottingham, Peterborough, Stamford, Bristol, Swindon, and with international presence in Paris and Milan.

Here at Buckles Law, we recognise that all this is possible due to our team of highly dedicated, enthusiastic professionals across our locations. We pride ourselves on providing a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference. Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.

We are excited to recruit for a professional and highly organised Legal Secretary, who has a minimum of 12-months experience within a legal department, to join our Stamford team. This role primarily supports the Private Client department, with additional legal support across family and international law. This is a part-time (22.5 hours per week) permanent position based in our Stamford office. We can offer flexible working patterns over Monday to Friday, allowing part-time hours to be tailored to the successful candidate's needs. This is an exciting opportunity to join a high-performing and innovative law firm.

Purpose of the Legal Secretary Role:

  • Provide seamless legal support to clients and assist a team of lawyers and secretaries with day-to-day tasks.
  • Provide ad-hoc personal administrative support to the team and offer coverage for other support areas during holidays or absences.
  • Open and maintain up-to-date client information in the document management system (Elite), ensuring changes in client information are reflected.
  • Conduct conflict and Legal ID checks and perform internal audits to ensure compliance with AML and SRA regulations.
  • Handle all incoming mail, ensuring timely upload to the document management system, and manage outgoing mail, including arranging recorded or special delivery when necessary.
  • Efficiently manage the closure and archiving of files within the document management system, ensuring strict adherence to internal policies and accurately updating the external storage provider's database.
  • Generate and process invoices and credit notes, ensuring timely delivery to clients.
  • Prepare BACS and Telegraphic Transfer (TT) payments.
  • Complete monthly expense reports and log the team's Business Development activities.
  • Send receipts to clients for card payments.
  • Efficiently manage diaries and emails, arrange conference calls, book meeting rooms, and coordinate catering through internal systems.
  • Maintain communication with internal and external contacts, ensuring Heads of Department (HODs) are informed of key matters.

Please note, this is not an exhaustive list of duties, and you may be required to undertake other tasks or duties in line with your role.

Skills and experience of a Legal Secretary:

  • Highly organised with strong administrative skills.
  • Exceptional written and verbal communication abilities.
  • Excellent at planning, prioritising tasks, and managing time effectively.
  • Proficient in Microsoft Word, including formatting and tracking changes.
  • Proven ability to perform well under pressure and meet tight deadlines.
  • Capable of maintaining a calm and composed demeanour in challenging situations.
  • Resourceful with excellent time management skills.
  • Previous experience working in a busy legal environment as a Legal Secretary or Assistant.

Reward and development:

Buckles recognise the success of every employee; working with you to ensure you have what you need to maximise your potential and develop your career. Alongside a host of development, professionally and personally, we offer some fantastic benefits, of which some are listed below.

  • Enhanced annual leave + all UK Bank Holidays.
  • An additional day for your birthday each year (or closest working day to your birthday).
  • Additional annual leave on Christmas Eve (1 full day) and New Years Eve (half day PM) if these days fall on a normal working day.
  • Private healthcare options for you and your family – via Bupa.
  • Free healthcare cash back plans for you and your family.
  • Enhanced pension – 5% matched contribution by Buckles.
  • Ability to buy additional holiday – up to 5 days per year.
  • Group Life Assurance – 4 x your annual salary.

To Apply:

If you meet the criteria for this position and would like to apply, please submit an up-to-date CV demonstrating your skills and experience relevant for the role. Buckles Law are an equal opportunity and disability-inclusive employer and value diversity across the firm. We do not discriminate based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or parental or caring status. Please let us know if you require any reasonable adjustments to be made to the recruitment process. If you would prefer to discuss this confidentially, please email careers@buckles-law.co.uk and add the job title in the subject line of the email.

Legal Secretary employer: Buckles Solicitors LLP

Buckles Law LLP is an award-winning firm that fosters a positive work environment where independent thinking and innovation are encouraged. With flexible working patterns, enhanced annual leave, and a commitment to employee development, Buckles offers a supportive culture that values diversity and inclusivity, making it an excellent employer for those seeking a meaningful career in the legal sector.
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Contact Detail:

Buckles Solicitors LLP Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Legal Secretary

✨Tip Number 1

Familiarise yourself with Buckles Law's values and culture. Understanding their commitment to client experience and team collaboration will help you align your responses during interviews, showcasing how you can contribute to their positive work environment.

✨Tip Number 2

Highlight your organisational skills and experience in a legal setting during any informal conversations or networking opportunities. Being able to discuss specific examples of how you've managed tasks under pressure will demonstrate your suitability for the role.

✨Tip Number 3

Prepare to discuss your proficiency with Microsoft Word and document management systems. Since the role involves maintaining client information and managing documents, being able to articulate your technical skills will set you apart from other candidates.

✨Tip Number 4

Research common legal terminology and processes relevant to the Private Client department. Showing that you have a grasp of the specific legal context will not only impress interviewers but also demonstrate your proactive approach to the role.

We think you need these skills to ace Legal Secretary

Strong Administrative Skills
Exceptional Written Communication
Exceptional Verbal Communication
Time Management
Planning and Prioritisation
Proficiency in Microsoft Word
Ability to Work Under Pressure
Calm Demeanour in Challenging Situations
Resourcefulness
Experience in a Legal Environment
Document Management System Proficiency
Knowledge of AML and SRA Regulations
Diary Management
Client Interaction Skills
Attention to Detail

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights your relevant experience as a Legal Secretary. Focus on your administrative skills, legal knowledge, and any specific software you are proficient in, such as Microsoft Word.

Craft a Strong Cover Letter: Write a cover letter that addresses why you want to work at Buckles Law specifically. Mention your enthusiasm for the role and how your skills align with their needs, particularly in supporting the Private Client department.

Showcase Communication Skills: Since exceptional written and verbal communication is crucial for this role, ensure your application is free from errors and clearly conveys your points. Use professional language and structure your documents well.

Highlight Relevant Experience: In your application, emphasise your previous experience in a legal environment. Provide examples of how you've successfully managed tasks under pressure and met tight deadlines, as these are key aspects of the job.

How to prepare for a job interview at Buckles Solicitors LLP

✨Showcase Your Organisational Skills

As a Legal Secretary, being highly organised is crucial. Prepare examples from your previous experience where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of the role effectively.

✨Familiarise Yourself with Legal Terminology

Brush up on legal terminology relevant to the Private Client department and family law. Being able to speak confidently about these areas during the interview will show that you are knowledgeable and ready to contribute from day one.

✨Prepare for Scenario-Based Questions

Expect scenario-based questions that assess your problem-solving skills and ability to work under pressure. Think of specific situations where you had to manage tight deadlines or resolve conflicts, and be ready to discuss how you handled them.

✨Demonstrate Your Communication Skills

Exceptional written and verbal communication abilities are key for this role. Be prepared to discuss how you have effectively communicated with clients and colleagues in the past, and consider bringing examples of written correspondence you've handled.

Legal Secretary
Buckles Solicitors LLP
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