Legal Secretary

About Buckles Law. Buckles Law LLP is an award-winning firm that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally. Delivering effective and cost-efficient legal solutions from our offices based in Cambridge, London, Nottingham, Peterborough, Stamford, Bristol, Swindon, and with international presence in Paris and Milan.

Here at Buckles Law, we recognise that all this is possible due to our team of highly dedicated, enthusiastic professionals across our locations. We pride ourselves on providing a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference. Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.

We are excited to recruit for a professional and highly organised Legal Secretary, who has a minimum of 12-months experience within a legal department, to join our Stamford team. This role primarily supports the Private Client department, with additional legal support across family and international law. This is a part-time (22.5 hours per week) permanent position based in our Stamford office. We can offer flexible working patterns over Monday to Friday, allowing part-time hours to be tailored to the successful candidate's needs. This is an exciting opportunity to join a high-performing and innovative law firm.

Purpose of the Legal Secretary Role:

• Provide seamless legal support to clients and assist a team of lawyers and secretaries with day-to-day tasks.
• Provide ad-hoc personal administrative support to the team and offer coverage for other support areas during holidays or absences.
• Open and maintain up-to-date client information in the document management system (Elite), ensuring changes in client information are reflected.
• Conduct conflict and Legal ID checks and perform internal audits to ensure compliance with AML and SRA regulations.
• Handle all incoming mail, ensuring timely upload to the document management system, and manage outgoing mail, including arranging recorded or special delivery when necessary.
• Efficiently manage the closure and archiving of files within the document management system, ensuring strict adherence to internal policies and accurately updating the external storage provider's database.
• Generate and process invoices and credit notes, ensuring timely delivery to clients.
• Prepare BACS and Telegraphic Transfer (TT) payments.
• Complete monthly expense reports and log the team's Business Development activities.
• Send receipts to clients for card payments.
• Efficiently manage diaries and emails, arrange conference calls, book meeting rooms, and coordinate catering through internal systems.
• Maintain communication with internal and external contacts, ensuring Heads of Department (HODs) are informed of key matters.

Please note, this is not an exhaustive list of duties, and you may be required to undertake other tasks or duties in line with your role.

Skills and experience of a Legal Secretary:

• Highly organised with strong administrative skills.
• Exceptional written and verbal communication abilities.
• Excellent at planning, prioritising tasks, and managing time effectively.
• Proficient in Microsoft Word, including formatting and tracking changes.
• Proven ability to perform well under pressure and meet tight deadlines.
• Capable of maintaining a calm and composed demeanour in challenging situations.
• Resourceful with excellent time management skills.
• Previous experience working in a busy legal environment as a Legal Secretary or Assistant.

Reward and development:

Buckles recognise the success of every employee; working with you to ensure you have what you need to maximise your potential and develop your career. Alongside a host of development, professionally and personally, we offer some fantastic benefits, of which some are listed below.

• Enhanced annual leave + all UK Bank Holidays.
• An additional day for your birthday each year (or closest working day to your birthday).
• Additional annual leave on Christmas Eve (1 full day) and New Years Eve (half day PM) if these days fall on a normal working day.
• Private healthcare options for you and your family – via Bupa.
• Free healthcare cash back plans for you and your family.
• Enhanced pension – 5% matched contribution by Buckles.
• Ability to buy additional holiday – up to 5 days per year.
• Group Life Assurance – 4 x your annual salary.

To Apply:

If you meet the criteria for this position and would like to apply, please submit an up-to-date CV demonstrating your skills and experience relevant for the role. Buckles Law are an equal opportunity and disability-inclusive employer and value diversity across the firm. We do not discriminate based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or parental or caring status. Please let us know if you require any reasonable adjustments to be made to the recruitment process. If you would prefer to discuss this confidentially, please email careers@buckles-law.co.uk and add the job title in the subject line of the email.