At a Glance
- Tasks: Provide seamless legal support and assist lawyers with daily tasks in a dynamic law firm.
- Company: Join Buckles Law LLP, an award-winning firm with a positive work culture.
- Benefits: Enjoy enhanced leave, private healthcare, and professional development opportunities.
- Other info: Flexible part-time role with excellent career growth potential.
- Why this job: Be part of a high-performing team and make a real impact in the legal field.
- Qualifications: Strong administrative skills and previous experience in a legal environment are essential.
The predicted salary is between 30000 - 40000 £ per year.
Overview
Buckles Law LLP is an award-winning firm that provides world-class client experience and services across a comprehensive range of legal services to businesses and individuals in the UK and internationally. The firm delivers effective and cost-efficient legal solutions from offices in Cambridge, London, Nottingham, Peterborough, Stamford and Bristol, with an international presence in Paris and Milan. Buckles Law values a positive work environment where independent thinking and new ideas are encouraged and where every team member can make a difference. Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.
Role
This is a part-time (22.5 hours per week) permanent position. Ideally the working hours are 3 full days (7.5 hours per day), Monday to Friday, with flexibility on the working days. The role primarily supports the Private Client department, with additional support across family and international law. This is an exciting opportunity to join a high-performing and innovative law firm.
Purpose of the Legal Secretary Role
- Provide seamless legal support to clients and assist a team of lawyers and secretaries with day-to-day tasks.
- Provide ad-hoc personal administrative support to the team and cover other support areas during holidays or absences.
- Open and maintain up-to-date client information in the document management system (Elite), and reflect changes in client information.
- Conduct conflict and Legal ID checks and perform internal audits to ensure AML and SRA compliance.
- Handle incoming mail, upload to the document management system, and manage outgoing mail, including recorded or special delivery when necessary.
- Manage closure and archiving of files within the document management system, and update the external storage provider's database as required.
- Generate and process invoices and credit notes, ensuring timely delivery to clients.
- Prepare BACS and Telegraphic Transfer (TT) payments.
- Complete monthly expense reports and log the team's business development activities.
- Send receipts to clients for card payments.
- Efficiently manage diaries and emails, arrange conference calls, book meeting rooms, and coordinate catering through internal systems.
- Maintain communication with internal and external contacts, ensuring Heads of Department are informed of key matters.
This is not an exhaustive list of duties; you may be required to undertake other tasks in line with the role.
Skills and experience
- Highly organized with strong administrative skills.
- Exceptional written and verbal communication abilities.
- Excellent at planning, prioritising tasks, and time management.
- Proficient in Microsoft Word, including formatting and tracking changes.
- Proven ability to work well under pressure and meet tight deadlines.
- Calm and composed demeanor in challenging situations.
- Resourceful with excellent time management skills.
- Previous experience working in a busy legal environment as a Legal Secretary or Assistant.
Rewards and development
Buckles recognises the success of every employee and supports development to maximise potential and career growth. We offer a range of professional and personal development opportunities and benefits, including:
- Enhanced annual leave plus all UK Bank Holidays.
- An additional day off for your birthday (or closest working day).
- Extra leave on Christmas Eve (full day) and New Year's Eve (half day PM) if these days fall on a working day.
- Private healthcare options for you and your family – via Bupa.
- Free healthcare cashback plans for you and your family.
- Enhanced pension – 5% matched contributions by Buckles.
- Ability to buy additional holiday – up to 5 days per year.
- Group Life Assurance – 4 x annual salary.
To apply
If you meet the criteria for this position, please submit an up-to-date CV demonstrating your skills and experience relevant for the role. Buckles Law is an equal opportunity and disability-inclusive employer valuing diversity. We do not discriminate based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation, or parental/caring status. Please let us know if you require any reasonable adjustments to be made to the recruitment process. If you would prefer to discuss this confidentially, please email careers@buckles-law.co.uk and include the job title in the subject line.
Legal Secretary employer: Buckles Law
Buckles Law is an exceptional employer that fosters a positive and inclusive work culture, encouraging independent thinking and collaboration among its dedicated team. With a strong commitment to employee growth, the firm offers generous benefits such as enhanced annual leave, private healthcare, and a supportive environment for professional development, making it an ideal place for ambitious solicitors to thrive in their careers while working on complex and rewarding commercial property matters in the vibrant city of Peterborough.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Legal Secretary role.
✨Tip Number 2
Prepare for interviews by researching Buckles Law LLP thoroughly. Understand their values, services, and recent achievements. This will help us tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions specific to the legal sector. Think about scenarios where you’ve demonstrated your organisational skills or handled pressure. We can even do mock interviews together to boost your confidence!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email reiterating your interest in the position can make a lasting impression. Plus, it shows that you’re proactive and keen on the role at Buckles Law.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Secretary role. Highlight your administrative skills and any relevant experience in a legal environment. We want to see how you can bring value to our team!
Show Off Your Communication Skills:Since exceptional written and verbal communication is key for this role, ensure your application reflects this. Use clear and concise language, and don’t forget to proofread for any typos or errors!
Highlight Your Organisational Skills:Being highly organised is crucial for a Legal Secretary. In your application, give examples of how you've successfully managed multiple tasks or projects in the past. We love to see resourcefulness in action!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Buckles Law!
How to prepare for a job interview at Buckles Law
✨Know Your Stuff
Before the interview, make sure you understand Buckles Law LLP's values and the specific responsibilities of a Legal Secretary. Familiarise yourself with their services, especially in Private Client, family, and international law. This will show your genuine interest and help you answer questions more effectively.
✨Showcase Your Skills
Prepare examples that highlight your organisational skills, attention to detail, and ability to work under pressure. Think of situations where you've successfully managed multiple tasks or met tight deadlines, as these are crucial for the role. Be ready to discuss your experience with document management systems like Elite.
✨Practice Communication
Since exceptional written and verbal communication is key for this role, practice articulating your thoughts clearly. You might be asked to explain complex legal concepts or how you would handle client communications. Consider doing mock interviews with a friend to refine your delivery.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, opportunities for professional development, or how Buckles Law fosters a positive work environment. This not only shows your enthusiasm but also helps you gauge if the firm is the right fit for you.
