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- Tasks: Manage accounts, handle payroll, and support the Home Manager with various tasks.
- Company: The Orchards, a warm and welcoming care home in Swindon.
- Benefits: Flexible working environment and opportunity for training in bookkeeping software.
- Why this job: Join a friendly team and make a difference in residents' lives while developing your skills.
- Qualifications: Experience in administration, bookkeeping, and strong communication skills required.
- Other info: Immediate start available for candidates within a 30-minute commute.
The predicted salary is between 30000 - 42000 £ per year.
The Orchards is looking for a highly organised, proactive and conscientious administrator with bookkeeping experience to join the team. Applicants must have strong communication skills and a warm & friendly personality as the successful applicant will be answering phones and dealing with visitors to the care home. Due to short timescales of this appointment, ideally, we are looking for someone immediately available and already based within a 30 min commute to the care home.
SUMMARY OF THE ROLE: This is a varied and computer-based role, requiring excellent organisational and communication skills and a good understanding of Microsoft Excel and Word. You will manage the accounts for the care home and be responsible for communicating accurate information to the Finance Department at month-end and as required. The ability to prioritise tasks and maintain a flexible approach is vital. Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential. Experience and/or knowledge of Adult Social Care funding systems and Xero software is preferable, although training can be provided for this. The administrator is first and foremost responsible to the Head Office Finance Department, and they will also assist the Home Manager with a variety of tasks.
RESPONSIBILITIES:
- Consolidating payroll data to submit to external payroll provider
- New employee vetting, which includes DBS check and sending out requests for references
- Maintaining the staff files
- Updating the training matrix
- Maintaining the resident files
- Ordering supplies and arranging contractors
- Checking we have received the goods we are being invoiced for
- Sending out resident invoices and allocating payments from residents and the local authority
- Reporting weekly and monthly to Head Office
Administrator/Bookkeeper (The Orchards – Swindon) employer: Buckland Care
Contact Detail:
Buckland Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/Bookkeeper (The Orchards – Swindon)
✨Tip Number 1
Get to know the company! Research The Orchards and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be dealing with visitors and answering phones, it’s crucial to come across as warm and friendly. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Be ready to showcase your organisational skills! Prepare examples from your past experiences where you successfully managed multiple tasks or projects. This will demonstrate your ability to prioritise and stay flexible under pressure.
✨Tip Number 4
Apply through our website! It’s the quickest way to get your application noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. Don’t miss out on this opportunity!
We think you need these skills to ace Administrator/Bookkeeper (The Orchards – Swindon)
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you manage tasks and keep everything in order, especially since this role is all about keeping the care home running smoothly.
Be Friendly and Approachable: Since you'll be dealing with visitors and answering phones, let your warm personality shine through in your written application. A friendly tone can go a long way in showing us you're the right fit for our team.
Tailor Your Experience: When detailing your experience, focus on your bookkeeping and administration background. Mention any specific software you've used, like Xero, and how it relates to the responsibilities listed in the job description.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Buckland Care
✨Know Your Stuff
Make sure you brush up on your bookkeeping and administration skills. Familiarise yourself with Microsoft Excel and Word, as well as any relevant software like Xero. Being able to demonstrate your proficiency in these areas will show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since you'll be dealing with visitors and answering phones, practice your warm and friendly communication style. Think about examples from your past where you've successfully handled customer interactions or resolved issues, and be ready to share those during the interview.
✨Be Organised and Flexible
The role requires excellent organisational skills and the ability to prioritise tasks. Prepare to discuss how you manage your time and handle multiple responsibilities. Maybe even bring a planner or a digital tool you use to stay organised to show your approach.
✨Understand the Care Home Environment
Do a bit of research on The Orchards and the adult social care sector. Understanding the specific challenges and needs of a care home will help you tailor your answers and show that you're genuinely interested in the role and the organisation.
