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- Tasks: Manage accounts, handle payroll, and support the Home Manager with various tasks.
- Company: The Firs Residential Care Home, a warm and welcoming environment.
- Benefits: Competitive pay, supportive team, and opportunities for training.
- Why this job: Join a caring team and make a difference in residents' lives.
- Qualifications: Experience in administration, bookkeeping, and strong communication skills.
- Other info: Immediate start available; ideal for those within a 30-minute commute.
The predicted salary is between 24000 - 36000 £ per year.
The Firs Residential Care Home is looking for a highly organised, proactive and conscientious administrator with bookkeeping experience to join the team. Applicants must have strong communication skills and a warm & friendly personality as the successful applicant will be answering phones and dealing with visitors to the care home. Due to short timescales of this appointment, ideally, we are looking for someone immediately available and already based within a 30 min commute to the care home.
SUMMARY OF THE ROLE
This is a varied and computer-based role, requiring excellent organisational and communication skills and a good understanding of Microsoft Excel and Word. You will manage the accounts for the care home and be responsible for communicating accurate information to the Finance Department at month-end and as required. The ability to prioritise tasks and maintain a flexible approach is vital. Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential. Experience and/or knowledge of Adult Social Care funding systems and Xero software is preferable, although training can be provided for this. The administrator is first and foremost responsible to the Head Office Finance Department, and they will also assist the Home Manager with a variety of tasks.
RESPONSIBILITIES
- Consolidating payroll data to submit to external payroll provider
- New employee vetting, which includes DBS check and sending out requests for references
- Maintaining the staff files
- Updating the training matrix
- Maintaining the resident files
- Ordering supplies and arranging contractors
- Checking we have received the goods we are being invoiced for
- Sending out resident invoices and allocating payments from residents and the local authority
- Reporting weekly and monthly to Head Office
ADMINISTRATOR/BOOKKEEPER – (THE FIRS – EXMOUTH) employer: Buckland Care
Contact Detail:
Buckland Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ADMINISTRATOR/BOOKKEEPER – (THE FIRS – EXMOUTH)
✨Tip Number 1
Get your networking game on! Reach out to people in the care home sector or those who work at The Firs. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! If you’ve got experience with bookkeeping and admin, prepare a quick presentation or a portfolio that highlights your best work. This can really set you apart during interviews.
✨Tip Number 3
Be ready for a chat! Since communication is key for this role, practice answering common interview questions clearly and confidently. Don’t forget to show your warm personality – it’s all about making a great first impression!
✨Tip Number 4
Apply through our website! It’s the quickest way to get your application seen. Plus, we love seeing candidates who take the initiative to apply directly. Let’s get you that job!
We think you need these skills to ace ADMINISTRATOR/BOOKKEEPER – (THE FIRS – EXMOUTH)
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you manage tasks and keep everything running smoothly, especially since this role is all about keeping the care home organised and efficient.
Communicate Clearly: Since you'll be dealing with visitors and answering phones, it's crucial to demonstrate your strong communication skills. Use clear and friendly language in your application to show us that you can connect well with others.
Tailor Your Experience: Don’t just list your previous jobs; tailor your experience to match what we’re looking for. If you've got bookkeeping or admin experience, make sure to detail how it relates to the responsibilities mentioned in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Buckland Care
✨Know Your Stuff
Make sure you brush up on your bookkeeping and administration skills. Familiarise yourself with Microsoft Excel and Word, as well as any relevant software like Xero. Being able to demonstrate your proficiency in these areas will show that you're ready to hit the ground running.
✨Show Your Personality
Since you'll be dealing with visitors and answering phones, it's crucial to showcase your warm and friendly personality. Practice how you introduce yourself and engage in small talk. A genuine smile and a positive attitude can go a long way in making a great first impression.
✨Prepare for Common Questions
Think about the types of questions you might be asked, especially around your organisational skills and experience with payroll and invoicing. Prepare specific examples from your past work that highlight your ability to prioritise tasks and maintain flexibility under pressure.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the training process for new software, or how success is measured in this role. This shows your interest in the position and helps you gauge if it’s the right fit for you.