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- Tasks: Join our team as an Administrator/Bookkeeper, managing accounts and supporting the Home Manager.
- Company: Kingland House is a welcoming care home dedicated to providing excellent support and care.
- Benefits: Enjoy a temporary contract with flexible hours and the chance to gain valuable experience.
- Why this job: This role offers a dynamic work environment and the opportunity to make a real impact.
- Qualifications: Previous admin, bookkeeping, and payroll experience are essential; knowledge of Xero is a plus.
- Other info: Training will be provided for those unfamiliar with Adult Social Care funding systems.
The predicted salary is between 30000 - 42000 £ per year.
Kingland House is looking for a highly organised, proactive and conscientious administrator with bookkeeping experience to join the team on a temporary contract to cover the current administrator. Applicants must have strong communication skills and a warm & friendly personality, as the successful applicant will be answering phones and dealing with visitors to the care home.
SUMMARY OF THE ROLE:
This is a varied and computer-based role, requiring excellent organisational and communication skills and a good understanding of Microsoft Excel and Word. You will manage the accounts for the care home and be responsible for communicating accurate information to the Finance Department at month-end and as required. The ability to prioritise tasks and maintain a flexible approach is vital. Previous experience of office administration work, invoicing, bookkeeping, and payroll is essential. Experience and/or knowledge of Adult Social Care funding systems and Xero software is preferable, although training can be provided for this. The administrator is first and foremost responsible to the Head Office Finance Department, and they will also assist the Home Manager with a variety of tasks.
RESPONSIBILITIES:
- Consolidating payroll data to submit to external payroll provider
- New employee vetting, which includes DBS check and sending out requests for references
- Maintaining the staff files
- Updating the training matrix
- Maintaining the resident files Ordering supplies and arranging contractors
- Checking we have received the goods we are being invoiced for
- Sending out resident invoices and allocating payments from residents and the local authority
- Reporting weekly and monthly to Head Office
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Administrator/Bookkeeper (Temporary Contract) (Kingland House – Poole) employer: Buckland Care
Contact Detail:
Buckland Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/Bookkeeper (Temporary Contract) (Kingland House – Poole)
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Xero. Even if you haven't used it before, showing a willingness to learn and mentioning this in your conversations can set you apart.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will demonstrate your ability to prioritise effectively, which is crucial for this position.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you've successfully handled difficult conversations or provided excellent customer service.
✨Tip Number 4
Research Kingland House and its values. Understanding their mission and how they operate will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Administrator/Bookkeeper (Temporary Contract) (Kingland House – Poole)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills, bookkeeping experience, and familiarity with Microsoft Excel and Word. Include specific examples of how you've managed accounts or handled payroll in previous roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your warm personality and strong communication skills. Mention your experience in office administration and how you can contribute to the team at Kingland House.
Highlight Relevant Experience: In your application, emphasise any experience you have with Adult Social Care funding systems and Xero software. If you lack this experience, express your willingness to learn and adapt quickly.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Buckland Care
✨Showcase Your Organisational Skills
As the role requires excellent organisational abilities, be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight any systems or tools you used to stay organised.
✨Demonstrate Communication Proficiency
Since strong communication skills are essential, practice articulating your thoughts clearly. You might want to prepare for common questions about how you handle difficult conversations or provide excellent customer service.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of Microsoft Excel and Word, as well as any experience with Xero software. If you haven't used Xero before, consider researching its features to show your willingness to learn.
✨Prepare for Questions on Bookkeeping Experience
Be ready to discuss your previous bookkeeping and invoicing experience. Think of specific scenarios where you successfully managed accounts or dealt with payroll data, as this will demonstrate your capability for the role.
