Estates and Facilities Manager - The Royal Grammar School

This role is specifically responsible for the safe and efficient operation of all estates and facilities, including residential and boarding facilities on and off the site, external and internal lettings and events. Managing a team of in-house maintenance, grounds and lettings staff, together with outsourced contractors you will be responsible for the efficient day to day running of the estate; ensuring the buildings are clean, safe and compliant with legislation and best practices; and that all facilities are suitable for students, staff and visitors.

About us: RGS is an exceptional place. We have a vision to be seen as world class in offering those most naturally able the best that a state funded school can offer. We have a proud tradition, dating back to the 13th Century of educating young men, and we are excited about becoming co-educational in the Sixth Form from September 2025. You will very much enjoy working with the students here who are courteous, committed, caring and entertaining. Support staff at RGS provide a vital role in ensuring that the School not only runs smoothly but continues to develop. A range of roles exists from part time, term time only to full time and support staff have excellent opportunities to contribute towards school life.

Salary, benefits and wellbeing at RGS: Support staff are paid on the RGS scales, which are closely related to the locally negotiated Buckinghamshire Council pay range. For the benefit of support staff, the School participates in the Local Government Pension Scheme. We are a mutually supportive team and endeavour to ensure that all staff have a healthy work / life balance.

• Excellent pension scheme
• Cycle to work scheme
• Free membership of the School’s Fitness Suite
• Free use of the swimming pool
• Tax efficient purchases of gadgets through the tech scheme
• Staff common room with free tea & coffee
• On site hot and cold food
• Social functions/concerts/plays etc
• Car parking onsite
• Accommodation (limited)
• Long service awards
• Wellbeing initiatives including staff football, yoga, badminton, tennis, touch rugby
• Christmas party and Secret Santa
• Wellbeing group meetings
• Common Room cake day
• Wellbeing week
• End of term get-togethers
• Staff birthday cake breaks

Job Purpose: To deliver, maintain and future proof a safe sustainable environment that will support inspirational and innovative teaching.

Estates Management: Oversee and manage all aspects of the school’s property, including buildings, grounds, and infrastructure. Develop and implement an estates and lettings strategy to ensure efficient and effective use of school property, and major repairs and refurbishment.

Project Management: Manage capital projects, including new builds, refurbishments and alterations, providing project management support for all aspects of projects. Prepare options appraisals and make recommendations for building improvements or alterations.

Health and Safety: Responsible for the delivery of the Health and Safety Policy.

Team Management: Lead and Manage the Estates, Grounds and Lettings teams.

Compliance: Ensure compliance with all relevant statutory and regulatory requirements.

Finance/Strategic: Liaise with the Senior Team and other stakeholders. Prepare reports for Trustees, Governing Body and external bodies.

Outsourcing/Third Parties: Liaise with outsourced Catering and Cleaning contractors.

About you: Knowledge, Qualifications and Experience Required - A strong track record of successful experience gained in estates and facilities management. Strong leadership and management skills - able to motivate, develop, and manage a team (both direct reports and contractors). Budget management experience. Excellent interpersonal and communication skills to deal with complex and sensitive negotiations with a wide variety of external and internal stakeholders. Focused on making sure the school meets the needs of the staff, students and other stakeholders. Able to identify the need for change or not, and to drive and identify the steps to achieve change. Able to work at pace and reprioritise at short notice where applicable. Calm and measured. Exceptional organisational and time management skills - able to prioritise tasks, manage multiple projects simultaneously, and meet deadlines. Problem-solving and decision-making skills - able to identify and analyse issues, develop effective solutions, and make sound judgment. Work well as part of a team or group. Demonstrates integrity and professionalism at all times, and shows respect for others and for individual differences. The desire to be part of a community that supports young people in their learning by ensuring the provision of a fit for purpose facility. The role may involve physical tasks such as lifting and climbing; accommodations can be made as needed to support successful performance. Prepared to work flexibly during busy periods.

Other information: Visits to the school are warmly welcome. To arrange a visit or to find out more about the role, please contact our school office. All staff, visitors and volunteers understand safeguarding children is everyone’s responsibility and that they must be diligent to help secure children’s safety and wellbeing. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare all unspent cautions and convictions cautions and all adult cautions and spent convictions that are not protected. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.