Estates Administrator - Pipers Corner School

Location: High Wycombe

Our ideal candidate will be highly organised with strong interpersonal skills and a flexible approach.

Contract: Permanent

Hours: Full-time; 37.5 hours per week; 30 days’ annual leave

Closing date: Sunday, 22 February 2026

About us

Pipers Corner is a Girls’ School Association Independent School for girls aged 4-18. Set in 96 acres of beautiful Chiltern countryside, the school is four miles north of High Wycombe and two miles from Great Missenden. In its most recent ISI inspection (March 2023) the school was graded as “excellent” in all categories.

Responsibilities:

• Proactively planning and preparing future departmental activities by keeping abreast of the School’s events diary and bringing relevant issues to the Estates Manager’s attention.
• Providing general administrative support to the Estates Manager, including diary management, arranging meetings etc.
• Keeping a log of outstanding actions and following up with the Estates Manager and other staff as necessary.
• Maintaining accurate records, files and databases (including compliance documentation, maintenance logs and contractor details).
• Processing the incoming Estates mail and ensuring that it is dealt with appropriately.
• Managing the School’s security system daily in conjunction with the Resident Site Security Manager.
• Producing security cards for students and staff subject to appropriate approval and tracking leavers/joiners for deletion or addition.
• Programming the security system daily to meet events and outside lettings schedules.
• Coordinating and recording the issue of room and building keys for staff.
• Assisting the Estates Manager to ensure that plant and equipment are serviced and inspected at required or recommended intervals and that the relevant evidence is secured and is ISI compliant.
• Maintaining suitable schedules and accurate and timely records to meet Independent Schools Inspectorate evidence requirements.
• Arranging remedial work to appropriate timescales and raising purchase orders where required.
• Maintaining the School’s Approved Contractor portfolio including annual and adhoc distribution and electronic filing of contractor health and safety declaration and proof of insurance returns.

Requirements:

• Educated to at least A Level standard, with a pass in both GCSE English and Maths.
• Proven experience as a PA or high-level administrator.
• Proficient in the use of MS Office, especially Word and Excel.
• Experience of working to tight deadlines.
• Experience of working in education.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to build and sustain strong working relationships across the organisation and at all levels.
• Strong organisational skills and the ability to work independently.
• Excellent attention to detail and accuracy.
• Ability to manage workload and prioritise.
• Discretion and the ability to deal with confidential information appropriately.

Other information:

To apply for this post, please complete the application form via MyNewTerm. Please note that the application form must be completed in full. It is not sufficient to substitute a C.V. for all or any part of the form. You are welcome to email the school via hr@piperscorner.co.uk to ask for clarification of any matters in this booklet or if you have queries on how to complete the application form.

Closing date - Sunday 22 February 2026. Suitable candidates may be interviewed before the closing date and Pipers Corner School reserves the right to withdraw the position if an early appointment is made.

Pipers Corner School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to an Enhanced DBS check. Registered Charity No. 310635.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions.
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.