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- Tasks: Join us as an Apprentice Administrator, supporting our office operations and gaining valuable experience.
- Company: We're a passionate team dedicated to growth and innovation in business administration.
- Benefits: Enjoy hybrid working, company events, additional holidays, and a casual dress code.
- Why this job: This role offers hands-on experience, mentorship, and the chance to earn a recognised qualification.
- Qualifications: Attention to detail, organisational skills, and a willingness to learn are essential.
- Other info: Work in a dynamic environment with opportunities for development and progression.
We are looking for a highly organised, detail-oriented individual to join our passionate and expanding team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential clerical and administrative support. This is an excellent opportunity to gain hands-on experience in a dynamic environment while working towards a nationally recognised qualification. You will receive training and mentorship throughout your apprenticeship, helping you to develop a wide range of skills in business administration.
Full-time Hybrid (Minimum of 3 days a week at our Retford location)
Salary: Dependent on experience
Key responsibilities
- Maintaining effective communication through phone etiquette, responding to enquiries and directing calls appropriately
- Being the first point of contact for visitors to the office, providing a welcoming, efficient reception service (when onsite)
- Providing refreshments to visitors when required
- Handling data entry tasks into Xero Accounting Software with accuracy and attention to detail
- Utilising Google Suite for document creation and spreadsheets
- Managing office supplies and ensuring the office environment is well-organised
- Collaborating with other departments to facilitate smooth operations within the organisation
- Working with suppliers to prepare quotations for clients
- Using Adobe InDesign to create various documents
- Placing purchase orders for all areas of the business
- Ensuring print orders are placed on-time to meet deadlines
- Creating and processing customer invoices
- Managing the office Trello boards
Minimum Requirements
- High levels of attention to detail with a focus on data entry and accuracy
- Excellent organisational skills with the ability to prioritise tasks effectively
- Demonstrated phone etiquette and interpersonal communication skills
- Ability to work independently as well as part of a team in a fast-paced environment
- Familiarity with general office procedures and administrative practices
- Experience of or willingness to learn administrative skills in a professional office
- Core GCSEs in Maths and English
Company benefits
- Hybrid working
- Company events
- Company pension
- On-site parking
- Development and progression opportunities
- Additional holidays for every year you’re with us
- Your birthday off
- Employee well-being scheme
- Great work environment
- Casual dress
How to apply
If you are a motivated individual with a passion for administration and an eye for detail, we would love to meet you. To apply, simply send your CV to: careers@bubbledesign.co.uk
Apprentice Administrator employer: Bubble Design
Contact Detail:
Bubble Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprentice Administrator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, such as Xero Accounting Software and Google Suite. Having a basic understanding of these platforms will not only boost your confidence but also show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Practice your phone etiquette and interpersonal communication skills. Since you'll be the first point of contact for visitors and handling enquiries, demonstrating a friendly and professional manner during any pre-interview calls can make a great impression.
✨Tip Number 3
Showcase your organisational skills by preparing a mock Trello board or similar project management tool. This will help you illustrate how you prioritise tasks and manage workflows, which is crucial for the role of an Apprentice Administrator.
✨Tip Number 4
Research our company culture and values. Understanding what we stand for at StudySmarter will allow you to tailor your approach and demonstrate how you align with our mission, making you a more appealing candidate.
We think you need these skills to ace Apprentice Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant skills and experiences that align with the responsibilities of the Apprentice Administrator role. Emphasise your attention to detail, organisational skills, and any experience with data entry or administrative tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for administration and your eagerness to learn. Mention specific examples of how your skills can contribute to the smooth operation of the office and your willingness to embrace training and mentorship.
Highlight Relevant Skills: In your application, clearly outline your proficiency with tools like Google Suite and any experience you have with accounting software such as Xero. If you have familiarity with Adobe InDesign, be sure to mention it as well.
Proofread Your Application: Before submitting your application, take the time to proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is accurate and presented clearly.
How to prepare for a job interview at Bubble Design
✨Showcase Your Organisational Skills
As an Apprentice Administrator, being organised is key. Prepare examples of how you've managed tasks or projects in the past, highlighting your ability to prioritise and keep things running smoothly.
✨Demonstrate Attention to Detail
Since the role involves data entry and accuracy, be ready to discuss your approach to detail-oriented tasks. You might even want to mention any tools or methods you use to ensure precision in your work.
✨Practice Your Phone Etiquette
You'll be the first point of contact for visitors and calls, so practice a friendly and professional phone manner. Consider role-playing with a friend to get comfortable with common scenarios you might encounter.
✨Familiarise Yourself with Relevant Software
The job mentions Xero Accounting Software and Google Suite. If you have experience with these, great! If not, take some time to learn the basics. Showing initiative in learning these tools can impress your interviewers.
