At a Glance
- Tasks: Support the CEO and leadership team in a dynamic arts environment.
- Company: Join a respected cultural organisation with over 125 years of history.
- Benefits: Part-time role with competitive salary and a chance to make an impact.
- Other info: Opportunity for growth in a creative and inclusive workplace.
- Why this job: Be at the heart of inspiring performances and community engagement.
- Qualifications: Organised, proactive individuals with experience supporting senior leaders.
The predicted salary is between 20052 - 20052 £ per year.
Salary: £20,052 per annum (equivalent to £33,420 FTE).
Location: Perth.
Reports to: CEO.
Contract: Permanent, Part‑Time (22.5 Hours per Week).
About Perth Theatre and Concert Hall
For more than 125 years, Perth Theatre and Concert Hall have been at the heart of cultural life in Perth and beyond, creating inspiring shared experiences through world‑class performances, award‑winning programming, and inclusive community engagement projects. As the charitable organisation behind both venues, Perth Theatre and Concert Hall is committed to ensuring the performing arts remain essential to communities by inspiring, connecting, educating, and enriching the lives of audiences across Scotland. The organisation champions Inclusion, Diversity, Equality and Accessibility (IDEA) and is dedicated to creating an environment where everyone can participate, contribute and thrive.
The Role of Executive Assistant
Reporting directly to the Chief Executive Officer, this is a key role within the organisation's executive function, providing high‑level support to the CEO and wider Leadership Team. As Executive Assistant, you will play a central role in ensuring the smooth and effective operation of the organisation by coordinating leadership activity, governance processes, organisational communications, and strategic priorities. Acting as a trusted coordination point, you will support the CEO in managing competing priorities, maintaining strategic focus, and ensuring clear communication both internally and externally.
The role includes responsibility for diary and meeting management, preparing reports and briefing papers, coordinating projects and organisational priorities, supporting governance and Board administration, arranging travel and events, and maintaining oversight of key actions and deadlines across the organisation. You will also work closely with Trustees, senior stakeholders, artists, partners, visiting companies and colleagues across all departments, helping to ensure effective communication and collaboration throughout the organisation. In addition, you will line‑manage the Arts Administrator and support the continued development of efficient administrative systems and processes.
Key Responsibilities
- Coordinate leadership activity and governance processes.
- Manage diary and meetings, prepare reports, briefing papers, agendas and minutes.
- Support governance and Board administration.
- Arrange travel, events and oversee key actions and deadlines.
- Collaborate with Trustees, stakeholders, partners and departments.
- Line‑manage the Arts Administrator and develop administrative systems.
Qualifications and Experience
- Highly organised, proactive and professional individuals with experience supporting senior leaders in fast‑paced environments.
- Excellent organisational, communication, judgement, attention to detail and ability to manage multiple priorities with discretion and confidence.
- Experience supporting senior leadership teams, Boards or governance structures.
- Strong Microsoft Office skills and experience coordinating meetings, reports, agendas and minutes.
- Experience within the arts, cultural or charitable sectors is advantageous but not essential.
This is an excellent opportunity to join a respected cultural organisation and play a key role in supporting its leadership team as it continues to inspire audiences and strengthen communities through the performing arts.
Executive Assistant - Perth Theatre and Concert Hall in Stanley employer: BTA
Perth Theatre and Concert Hall is an exceptional employer, offering a unique opportunity to be part of a vibrant cultural institution that has enriched the community for over 125 years. With a strong commitment to Inclusion, Diversity, Equality, and Accessibility, employees are encouraged to thrive in a supportive environment that values collaboration and creativity. The role of Executive Assistant not only provides meaningful engagement with senior leadership but also fosters professional growth within the arts sector, making it an ideal workplace for those passionate about the performing arts.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Perth Theatre and Concert Hall in Stanley
✨Get Involved in Local Initiatives
Dive headfirst into local community projects and social enterprises! This not only builds your experience but also connects you with like-minded folks who may know about part-time opportunities. Plus, many nonprofits announce openings through their events and volunteer activities, so keep your ears to the ground!
✨Join Social Impact Networks
Look for networks and forums centred around social impact – think local charity groups or online platforms where changemakers hang out. These places are goldmines for job leads, especially for part-time roles like the ones at BTA. Engaging in discussions can also help you make meaningful connections with potential employers!
✨Utilise Your University’s Resources
If you’re still in uni, tap into career services that may have exclusive listings for part-time roles in nonprofits. They often host job fairs or info sessions where you can meet representatives from organisations like BTA directly. It’s a great way to make an impression beyond your CV!
✨Check Out Online Opportunities
Websites like Idealist or CharityJob specifically showcase part-time positions in the nonprofit sector. Make sure to check these regularly while keeping an eye on BTA’s own job listings on our website. Being proactive here can put you ahead of the curve!
We think you need these skills to ace Executive Assistant - Perth Theatre and Concert Hall in Stanley
Some tips for your application 🫡
Show Your Passion for Social Impact:For a role like Executive Assistant - Perth Theatre and Concert Hall at BTA, your cover letter is your chance to shine a light on why social impact matters to you. Share any personal experiences or volunteer work that highlight your commitment to the cause. We want to see your genuine enthusiasm!
Highlight Relevant Experience:Make sure your CV showcases any nonprofit work or projects you've been involved in, even if they were part-time or volunteer roles. Emphasize skills like project management, fundraising, or community engagement. These are key in the nonprofit sector, and we want to see how you can contribute to our mission!
Tailor Your Application:When applying for the Executive Assistant - Perth Theatre and Concert Hall, customise your documents to fit the vibe of BTA. Use our language, reflect our values, and connect your personal goals with our mission. This shows us you’ve done your homework and you're excited to join the team in this part-time capacity.
Don’t Forget Your Availability:As this is a part-time position, clearly outline your availability in your application. Whether you're a student balancing studies or have other commitments, we appreciate transparency. Just pop your available hours in your cover letter or CV so we can see how you fit into our schedule.
How to prepare for a job interview at BTA
✨Show Your Passion for the Cause
When applying for a part-time role in the nonprofit sector, it's essential to convey your genuine enthusiasm for the mission of BTA. Be ready to share personal stories or experiences that highlight why social impact matters to you and how you align with their goals.
✨Bring Tangible Examples of Impact
Nonprofits often look for candidates who can demonstrate their ability to create meaningful change. Prepare examples from your past experiences—whether in volunteering, projects, or academic work—that showcase your skills in making a positive impact. Use metrics if possible; it's all about showing how you’ve really contributed.
✨Be Ready for Scenario Questions
Expect to encounter scenario-based questions during your interview. These will assess how you handle real-world challenges in the nonprofit space. For example, how would you deal with limited resources or navigate a conflict with team members? Think through your past experiences to give thoughtful responses.
✨Flexibility and Availability are Key
Since it's a part-time role, they might dig into your availability during the interview. Be open and clear about your schedule and how it can align with BTA's needs. They’ll want to know that you can commit without compromising your passion for the work!
