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- Tasks: Manage procurement and fleet operations, ensuring smooth processes and systems.
- Company: Join BSW Group, the UK's largest timber and forestry business.
- Benefits: Competitive salary, 31 days holiday, pension scheme, and employee discounts.
- Other info: Collaborative team environment focused on continuous improvement and innovation.
- Why this job: Gain valuable experience in a dynamic role with opportunities for growth.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail-focused Procurement & Fleet Administrator to support our Procurement and Company Car functions. This is a varied and fast-paced role where you'll play a key part in ensuring the smooth running of systems, processes, and fleet operations across the business.
About the Role
In this role, you will manage a wide range of administrative responsibilities, acting as a central point of contact for both Procurement and fleet-related queries. You'll help maintain key systems, support supplier processes, and ensure the efficient coordination of our company vehicle fleet.
This is an excellent opportunity for someone who thrives on organisation, enjoys working with data, and is confident managing multiple priorities.
Key Responsibilities
- Manage shared inboxes for Procurement and Company Car teams, responding to queries in a timely manner.
- Maintain and support Procurement tools and systems, including Docuware, Procurement dashboards, supplier onboarding, and preferred supplier lists.
- Coordinate fleet management activities including vehicle orders, short-term hires, fuel cards, accidents, and penalty administration.
- Validate and process all fleet-related invoices accurately.
- Produce fleet and payroll reports, including cost data, private mileage claims, and P46/P11D collation.
- Act as the main point of contact for Procurement queries and all company vehicle fleet matters.
About You
- Highly organised with strong attention to detail.
- Confident working with numbers and data.
- Strong communication skills and a collaborative approach to teamwork.
- Able to manage a busy workload and meet tight, sometimes conflicting deadlines.
- Proficient in Microsoft Office, particularly Excel.
- Flexible, reliable, and proactive in your approach.
- Committed to continuous improvement and finding better ways of working.
Why Join Us?
- A varied and dynamic role with exposure to both Procurement and fleet operations.
- Opportunity to develop your skills in systems, reporting, and process improvement.
- Supportive team environment with opportunities for growth.
Who we are:
BSW Group is the largest timber and forestry business in the UK, with operating divisions spanning the whole supply chain, from tree nurseries and woodland management to saw milling and pallets. We market 35 million saplings annually through the country's leading commercial tree nursery, have planted a billion trees through Tilhill Forestry, supply sustainable timber products to an array of industries as BSW Timber, and manufacture millions of pallets a year as Scott Pallets. We work to keep industry moving and aim to be the most technically advanced timber business in the country. BSW operates as a collection of experts - an interconnected circle, where everyone and everything works together, allowing the business to constantly innovate as our people thrive. With an ethos to use everything and waste nothing, we leverage technology and cutting-edge practices to supply the diverse demands of the UK, helping to build sustainable worlds.
Think you have what it takes? If so, we want to hear from you.
What you will receive in return:
- Competitive Salary
- 31 days holiday pro-rata
- Pension Scheme/ Salary Sacrifice
- Employee discount hub
- Refer-a-friend
- Cycle to work scheme
Procurement & Fleet Administrator employer: BSW Group
Contact Detail:
BSW Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement & Fleet Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in joining the team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your achievements effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Procurement & Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement & Fleet Administrator role. Highlight your organisational skills and experience with data management, as these are key for us. Use specific examples that relate to the job description to show how you fit the bill.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Keep it concise but engaging, and explain why you're excited about this role at BSW Group. Mention how your skills align with our needs, especially in managing multiple priorities and supporting procurement processes.
Show Off Your Attention to Detail: In a role where detail is crucial, make sure your application is free from typos and errors. We want to see that you can manage information accurately, so double-check everything before hitting send. A polished application speaks volumes!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it shows you're keen on joining our team at BSW Group!
How to prepare for a job interview at BSW Group
✨Know Your Procurement Tools
Familiarise yourself with the specific procurement tools mentioned in the job description, like Docuware and procurement dashboards. Being able to discuss how you've used similar systems or your approach to learning new software can really impress the interviewers.
✨Showcase Your Organisation Skills
Prepare examples that highlight your organisational skills and attention to detail. Think of situations where you successfully managed multiple priorities or streamlined processes, as this role is all about keeping things running smoothly.
✨Be Ready for Data Discussions
Since the role involves working with numbers and data, brush up on your Excel skills and be prepared to discuss how you've handled data in previous roles. You might even want to bring a few examples of reports you've created or analysed.
✨Communicate Clearly and Confidently
Strong communication is key in this position. Practice articulating your thoughts clearly and confidently, especially when discussing your past experiences. Remember, you'll be the main point of contact for queries, so showing that you can communicate effectively is crucial.