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- Tasks: Manage procurement and fleet operations, ensuring smooth processes and systems.
- Company: Join BSW Group, the UK's largest timber and forestry business.
- Benefits: Competitive salary, 31 days holiday, pension scheme, and employee discounts.
- Other info: Collaborative team environment focused on continuous improvement and innovation.
- Why this job: Gain valuable experience in a dynamic role with opportunities for growth.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail-focused Procurement & Fleet Administrator to support our Procurement and Company Car functions. This is a varied and fast-paced role where you'll play a key part in ensuring the smooth running of systems, processes, and fleet operations across the business.
In this role, you will manage a wide range of administrative responsibilities, acting as a central point of contact for both Procurement and fleet-related queries. You'll help maintain key systems, support supplier processes, and ensure the efficient coordination of our company vehicle fleet. This is an excellent opportunity for someone who thrives on organisation, enjoys working with data, and is confident managing multiple priorities.
Key Responsibilities- Manage shared inboxes for Procurement and Company Car teams, responding to queries in a timely manner.
- Maintain and support Procurement tools and systems, including Docuware, Procurement dashboards, supplier onboarding, and preferred supplier lists.
- Coordinate fleet management activities including vehicle orders, short-term hires, fuel cards, accidents, and penalty administration.
- Validate and process all fleet-related invoices accurately.
- Produce fleet and payroll reports, including cost data, private mileage claims, and P46/P11D collation.
- Act as the main point of contact for Procurement queries and all company vehicle fleet matters.
- Highly organised with strong attention to detail.
- Confident working with numbers and data.
- Strong communication skills and a collaborative approach to teamwork.
- Able to manage a busy workload and meet tight, sometimes conflicting deadlines.
- Proficient in Microsoft Office, particularly Excel.
- Flexible, reliable, and proactive in your approach.
- Committed to continuous improvement and finding better ways of working.
- A varied and dynamic role with exposure to both Procurement and fleet operations.
- Opportunity to develop your skills in systems, reporting, and process improvement.
- Supportive team environment with opportunities for growth.
BSW Group is the largest timber and forestry business in the UK, with operating divisions spanning the whole supply chain, from tree nurseries and woodland management to saw milling and pallets. We work to keep industry moving and aim to be the most technically advanced timber business in the country.
Think you have what it takes? If so, we want to hear from you.
What you will receive in return:- Competitive Salary
- 31 days holiday pro-rata
- Pension Scheme/ Salary Sacrifice
- Employee discount hub
- Refer-a-friend
- Cycle to work scheme
Procurement & Fleet Administrator in Dunfermline employer: BSW Group
Contact Detail:
BSW Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement & Fleet Administrator in Dunfermline
✨Tip Number 1
Get to know the company inside out! Research BSW Group and understand their values, products, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to procurement and fleet management. Think about how your skills align with the job description and be ready to share specific examples from your past experiences.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Procurement & Fleet Administrator in Dunfermline
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Procurement & Fleet Administrator role. Highlight your organisational skills and experience with data management, as these are key for us. Use specific examples that relate to the job description to show how you fit the bill.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Keep it concise but engaging, and explain why you're excited about this role at BSW Group. Mention your passion for procurement and fleet operations, and how you can contribute to our team.
Show Off Your Attention to Detail: In a role where detail is crucial, make sure your application is free from typos and errors. Double-check everything before you hit send. This shows us that you take pride in your work and understand the importance of accuracy.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly. Plus, it’s super easy to do!
How to prepare for a job interview at BSW Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Procurement & Fleet Administrator. Familiarise yourself with procurement tools like Docuware and be ready to discuss how you've used similar systems in the past.
✨Show Off Your Organisation Skills
Since this role requires strong organisational skills, prepare examples that showcase your ability to manage multiple priorities. Think of times when you successfully coordinated tasks or streamlined processes.
✨Be Data Savvy
As the job involves working with numbers and data, brush up on your Excel skills. Be prepared to discuss how you've handled data reporting or invoice processing in previous roles, and maybe even bring a few examples of reports you've created.
✨Communicate Clearly
Strong communication is key for this position. Practice articulating your thoughts clearly and concisely. You might want to prepare for common questions about how you handle queries and collaborate with teams, as this will demonstrate your teamwork approach.