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- Tasks: Manage procurement and fleet operations, ensuring smooth processes and timely responses.
- Company: Join BSW Group, the UK's largest timber and forestry business.
- Benefits: Enjoy competitive salary, 31 days holiday, and employee discounts.
- Other info: Be part of a supportive team that values innovation and continuous improvement.
- Why this job: Gain valuable experience in a dynamic role with opportunities for skill development.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Location: Dunfermline, Scotland
Reporting To: UK Procurement Director / Fleet Manager
Hours of Work: 40 hours per week
Salary: Market Rate
We are looking for a highly organised and detail-focused Procurement & Fleet Administrator to support our Procurement and Company Car functions. This is a varied and fast-paced role where you'll play a key part in ensuring the smooth running of systems, processes, and fleet operations across the business.
About the Role
In this role, you will manage a wide range of administrative responsibilities, acting as a central point of contact for both Procurement and fleet-related queries. You'll help maintain key systems, support supplier processes, and ensure the efficient coordination of our company vehicle fleet. This is an excellent opportunity for someone who thrives on organisation, enjoys working with data, and is confident managing multiple priorities.
Key Responsibilities
- Manage shared inboxes for Procurement and Company Car teams, responding to queries in a timely manner.
- Maintain and support Procurement tools and systems, including Docuware, Procurement dashboards, supplier onboarding, and preferred supplier lists.
- Coordinate fleet management activities including vehicle orders, short-term hires, fuel cards, accidents, and penalty administration.
- Validate and process all fleet-related invoices accurately.
- Produce fleet and payroll reports, including cost data, private mileage claims, and P46/P11D collation.
- Act as the main point of contact for Procurement queries and all company vehicle fleet matters.
About You
- Highly organised with strong attention to detail.
- Confident working with numbers and data.
- Strong communication skills and a collaborative approach to teamwork.
- Able to manage a busy workload and meet tight, sometimes conflicting deadlines.
- Proficient in Microsoft Office, particularly Excel.
- Flexible, reliable, and proactive in your approach.
- Committed to continuous improvement and finding better ways of working.
Why Join Us?
- A varied and dynamic role with exposure to both Procurement and fleet operations.
- Opportunity to develop your skills in systems, reporting, and process improvement.
- Supportive team environment with opportunities for growth.
What you will receive in return:
- Competitive Salary
- 31 days holiday pro-rata
- Pension Scheme/ Salary Sacrifice
- Employee discount hub
- Refer-a-friend
- Cycle to work scheme
Locations
Procurement & Fleet Administrator in Dunfermline, Fife employer: BSW Group
Contact Detail:
BSW Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement & Fleet Administrator in Dunfermline, Fife
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Procurement & Fleet Administrator in Dunfermline, Fife
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Procurement & Fleet Administrator role. Highlight your organisational skills and experience with data management, as these are key for us in this fast-paced environment.
Show Off Your Attention to Detail: In your application, give examples of how you've successfully managed multiple priorities and maintained accuracy in your work. We love candidates who can demonstrate their meticulous nature, especially when it comes to handling numbers and reports.
Be Clear and Concise: When writing your cover letter, keep it straightforward and to the point. We appreciate clarity, so make sure you communicate your relevant experience and enthusiasm for the role without any fluff!
Apply Through Our Website: We encourage you to submit your application directly through our website. This way, we can ensure your application gets the attention it deserves, and you’ll be one step closer to joining our dynamic team!
How to prepare for a job interview at BSW Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Procurement & Fleet Administrator. Familiarise yourself with procurement tools like Docuware and be ready to discuss how you've used similar systems in the past.
✨Show Off Your Organisation Skills
Since this role requires strong organisational skills, prepare examples that showcase your ability to manage multiple priorities. Think of times when you successfully juggled tasks or improved processes in previous roles.
✨Be Data Savvy
As you'll be working with numbers and data, brush up on your Excel skills. Be prepared to discuss how you've handled data reporting or invoice processing before, and maybe even bring a few examples of reports you've created.
✨Communicate Clearly
Strong communication is key in this role. Practice articulating your thoughts clearly and concisely. You might want to prepare for common questions about how you handle queries or collaborate with teams, as these will likely come up during the interview.