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- Tasks: Support our Senior Leadership Team with calendar management, meetings, and travel coordination.
- Company: B&S is a fast-growing company dedicated to making a real impact in the world.
- Benefits: Enjoy a part-time remote role with flexible hours and a competitive salary.
- Why this job: Join a values-driven team where your work contributes to meaningful progress every day.
- Qualifications: 2-4 years of experience as an executive assistant and proficiency in Microsoft Office required.
- Other info: Bonus points for Canva skills and experience in marketing or internal communications.
The predicted salary is between 24000 - 28000 £ per year.
The Executive Assistant provides high-level administrative support to the CEO and Senior Leadership Team (SLT), managing schedules, coordinating meetings, preparing reports, and ensuring smooth day-to-day operations. This role demands exceptional organisational skills, discretion, and the ability to handle multiple priorities efficiently in a fast-paced environment.
Key Responsibilities
Meeting Support:
- Schedule and coordinate meetings, including preparing agendas and accurately taking minutes.
Diary Management:
- Organise and maintain diaries for SLT members, coordinating internal and external appointments with efficiency.
Travel Arrangements:
- Book flights, accommodation, and transportation for domestic and international travel for SLT members, ensuring all arrangements run smoothly.
Administrative Tasks:
- Manage and maintain executives’ schedules, prepare and edit correspondence, reports, presentations, and other documents as well as handle travel expenses/reimbursements
Communication:
- Act as the first point of contact for SLT members, managing emails and calls with professionalism and discretion.
Event Coordination:
- Assist in planning and organising meetings, events, and conferences as required.
Social Media
- Effectively managing LinkedIn accounts and posting engaging social media posts.
Essential Experience, Skills and Abilities:
Qualifications, Knowledge and Experience:
- 1-2 years proven experience in an executive assistant or similar administrative role, ideally supporting senior executives.
- Excellent minute-taking skills with strong attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organisational and time-management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong written and verbal communication skills.
Skills and Personal Attributes:
- Takes initiative to complete tasks efficiently
- Thrives in a fast-paced environment and can adjust to changing priorities
- Works well with different teams and stakeholders
- Ensures accuracy in tasks and deliverables
- Handles stressful situations with composure
Executive Assistant employer: B&S Group
Contact Detail:
B&S Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Research B&S thoroughly to understand their mission and values. This will help you tailor your conversations and demonstrate your genuine interest in supporting their Senior Leadership Team.
✨Tip Number 2
Prepare specific examples from your previous experience that showcase your organisational skills and ability to manage multiple tasks. Be ready to discuss how you've successfully supported leaders in the past.
✨Tip Number 3
Familiarise yourself with tools like Microsoft Office and Canva, as these are essential for the role. If you have any projects or examples of your work using these tools, be sure to mention them during your discussions.
✨Tip Number 4
Showcase your communication skills by being clear and concise in all interactions. Whether it's during a phone call or video interview, make sure to convey your thoughts effectively and confidently.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in similar roles. Emphasise your organisational skills, communication abilities, and any specific software proficiencies, especially in Microsoft Office and Canva.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting leadership teams. Mention specific examples of how you've successfully managed calendars, coordinated meetings, or taken minutes in previous roles.
Highlight Relevant Skills: In your application, clearly outline your skills that align with the job description. Focus on your attention to detail, initiative, and ability to work autonomously, as these are key traits B&S is looking for.
Showcase Your Values: B&S values integrity and collaboration. In your application, reflect on how your personal values align with theirs. Share experiences that demonstrate your commitment to teamwork and making a positive impact.
How to prepare for a job interview at B&S Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Proactivity
B&S values initiative, so be ready to discuss instances where you took the lead on a project or solved a problem without being asked. This will show that you're not just reactive but can anticipate needs and act accordingly.
✨Familiarise Yourself with Their Values
Research B&S's mission and values before the interview. Be prepared to explain how your personal values align with theirs, and how you can contribute to their goals, especially in supporting the Senior Leadership Team.
✨Prepare for Technical Questions
Since proficiency in Microsoft Office is essential, brush up on your skills and be ready to discuss specific tools or features you've used. If you have experience with Canva, mention it and be prepared to share how it could benefit the team.