Admin Assistant

At BCLP, we’ve built our firm on the foundations of thinking differently. Curious, inquisitive and unbound by tradition, we’re building change within our sector and beyond. We need a Legal Admin Assistant to provide proactive, professional, high‑quality administrative support to Legal Practice Assistants (LPAs) and Fee Earners, enabling them to focus on providing legal services and managing client relationships. The role is integral to a busy team and requires daily interaction with LPAs and Fee Earners, strong prioritisation and collaboration with other support functions.

Responsibilities

• Production of engrossed documents, including those with multiple appendices.
• Printing and emailing documents and attachments.
• Small‑volume photocopying, scanning, and delivery/collection of large‑volume document production, courier and repro jobs.
• Processing and submitting travel invoices, expense claims, and maintenance and filing of copies.
• Administration related to payment for Fee Earners’ individual memberships of institutes and associations.
• Preparation of admin for money payments such as CHAPS payments.
• Simple file opening including conflict searches and money‑laundering requirements, liaising with the Office of General Counsel.
• Organising and maintaining systems to ensure effective document management, including closing files, archiving and ensuring all relevant paper‑based documents are filed electronically.
• Supporting Fee Earners with updating Dynamics – entering new business contact details, sharing contacts from Outlook address books, updating contact changes and activities when BD activity is planned with a client or target.
• Assisting LPAs with proactively downloading and printing reports on contacts ahead of meetings and pitches, populating Dynamics mailing lists with contacts as directed by Fee Earners and editing/refining these lists as appropriate.
• Assisting LPAs with the billing process, including updating reports, checking time entries, collating supporting information and liaising with the billing team.
• Supporting the group in updating information on Connexus or in managing and maintaining particular pages.
• Supporting Fee Earners and LPAs with the firm inclusivity strategy – booking rooms, coordinating meetings, booking meeting rooms facilities, arranging events (invitations, room bookings, catering, speaker presentations, event materials).
• Undertaking research using the internet, databases etc.
• Creation, uploading and general maintenance of client sites and extranets.
• Collating and indexing legal documentation.
• Providing practice group specific support.

Real‑Estate‑specific tasks (optional)

• Searchflow searches
• SIM searches
• Land Registry searches
• Company searches
• Land Registry application forms

Qualifications

• Standard GCSEs (or equivalent) in English Language and Maths at Grade 4 (C) or above.
• Constant enthusiastic, can‑do, positive approach to tasks and situations, with willingness to act outside normal scope of duties.
• Strong interpersonal communication skills, both oral and written.
• Friendly, cooperative, approachable and calm under pressure.
• Ability to take personal responsibility, ownership and behave responsibly.
• Good communication skills, both oral and written.
• Remains calm and focussed under pressure i.e. when faced with high volume workloads or difficult situations.
• Ability to build relationships with Fee Earners and Legal PAs.
• Listens carefully and questions to make sure you have all the information you need to take action.
• Displays discretion when dealing with sensitive information.
• Proactivity, initiative, confidence, attention to detail and willingness to do whatever it takes to ensure the team meets the needs of the clients.
• Ability to plan and manage own workload and multiple tasks, and prioritise work calmly and effectively in a pressurised environment.
• Strong organisation and planning skills.
• Good knowledge of Microsoft and other commonly used software.
• Effective and professional telephone manner.
• Client service orientated approach.
• Able to work either on own initiative or part of team.
• Able to anticipate problems and develop solutions.
• Attentive to detail; sense and quality checking work and the work of others.
• Accountable and professional.
• Ability to develop self and others and be learning oriented, wanting to learn and seek improvement.
• Willing to learn and understand different cultures as well as have the required patience to ensure good working relationships.
• Flexibility with responsibilities and working hours as required and willingness to go the extra mile as required.

I understand BCLP is an equal employment opportunity employer and that BCLP strictly prohibits discrimination based on race, color, religion, national origin, age, military status, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law. I understand that BCLP also strictly prohibits harassment of applicants or employees based on any protected class or status. At Bryan Cave Leighton Paisner we understand the value of a diverse workforce and we believe people perform at their best when they can truly be themselves at work. We aim to create an inclusive environment where all our employees are valued, motivated and able to be themselves. In order to provide the best possible service to our diverse client base, we are committed to recruiting, retaining, rewarding and developing our people with regard to their abilities and contributions and without reference to their background, gender, gender identity or expression, ethnic origin, age, religion, sexual orientation, socio‑economic status, political belief, disability or any other protected characteristic.