Document Controller

Document Controller

Glasgow Full-Time 28800 - 43200 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Manage project documents, ensuring accuracy and compliance while supporting project teams.
  • Company: Join Eta Projects Ltd, a leading engineering consultancy in MEP infrastructure projects.
  • Benefits: Enjoy flexible working options, training opportunities, and a supportive team environment.
  • Why this job: Be part of a dynamic team that values innovation and continuous improvement in document control.
  • Qualifications: 1-2 years in document control or records management; strong attention to detail required.
  • Other info: Opportunity to work in a multidisciplinary environment with a focus on critical infrastructures.

The predicted salary is between 28800 - 43200 £ per year.

About The Role Job Summary: The Document Controller will be responsible for managing and controlling project documents to ensure their accuracy, quality, and compliance with standards and procedures. This role involves maintaining document control systems, facilitating the smooth handling of documentation, and supporting project teams. Additionally, this role will handle general office administration duties. Key Responsibilities: Maintain an organized document management system, ensuring documents are stored and accessible according to company and contractual procedures. Implement and enforce document control procedures, including proper control, distribution, and filing of documents. Ensure all documents meet internal and external standards, including regulatory and company policies. Manage document versions, ensuring the latest are available and obsolete ones are archived appropriately. Review documents for completeness, accuracy, and compliance with formats and procedures. Collaborate with internal and external parties to meet document control requirements through formal transmission and receipt processes. Manage document transmittals between BRUSH and clients/suppliers following company and third-party procedures. Provide training and support to staff on document control systems and processes. Support audits by providing necessary documentation and records. Incorporate lessons learned into the document control process for continuous improvement. Identify opportunities for process improvements in document control. Handle telephone inquiries, manage post, and greet visitors. Order office supplies and manage general items as needed. Support SHE (Safety, Health, Environment) activities and requirements. Qualifications, Knowledge, Experience & Skills: Proficient in document management software and systems. Strong attention to detail and accuracy. Effective communication and interpersonal skills. Ability to work independently and in a team. Knowledge of industry standards and regulatory requirements related to document control. Flexible and adaptable to various tasks. Experience: 1-2 years of experience in document control or records management, preferably in an engineering setting. General office administration experience. About The Company Eta Projects Ltd, part of the BRUSH Group, is a multidisciplinary engineering consultancy specializing in mechanical, electrical, and public health (MEP) infrastructure projects. They are active members of professional institutes and are Lloyds registered designers for network substations up to 33kV, ensuring business continuity for critical infrastructures. They offer various infrastructure design and operational support services, focusing on critical power systems and integration into complex environments such as healthcare, environment, secure IT, and education sectors. #J-18808-Ljbffr

Document Controller employer: Brush Transformers

Eta Projects Ltd, as part of the BRUSH Group, is an exceptional employer that fosters a collaborative and innovative work culture, ideal for those looking to grow in the engineering consultancy field. With a strong emphasis on employee development, you will have access to training opportunities and be part of a team that values continuous improvement and compliance with industry standards. Located in a dynamic environment, we offer a supportive atmosphere where your contributions directly impact critical infrastructure projects, making your role both meaningful and rewarding.
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Contact Detail:

Brush Transformers Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Document Controller

✨Tip Number 1

Familiarise yourself with document management software commonly used in the engineering sector. Being well-versed in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.

✨Tip Number 2

Network with professionals in the document control field, especially those working in engineering consultancies. Attend industry events or join relevant online forums to gain insights and potentially get referrals.

✨Tip Number 3

Showcase your attention to detail by preparing examples of how you've successfully managed documents in previous roles. Be ready to discuss specific challenges you faced and how you overcame them during interviews.

✨Tip Number 4

Research Eta Projects Ltd and their projects to understand their document control needs better. Tailoring your conversation during interviews to reflect your knowledge about their work can set you apart from other candidates.

We think you need these skills to ace Document Controller

Document Management Software Proficiency
Attention to Detail
Effective Communication Skills
Interpersonal Skills
Organisational Skills
Regulatory Compliance Knowledge
Version Control Management
Process Improvement Identification
Training and Support Skills
Office Administration Experience
Team Collaboration
Independent Working Ability
Adaptability to Various Tasks
Audit Support Skills

Some tips for your application 🫡

Understand the Role: Before applying, make sure you fully understand the responsibilities of a Document Controller. Familiarise yourself with document management systems and the specific requirements mentioned in the job description.

Tailor Your CV: Highlight your relevant experience in document control or records management, especially in engineering settings. Emphasise your attention to detail, communication skills, and any experience with document management software.

Craft a Strong Cover Letter: In your cover letter, explain why you're a great fit for the role. Mention specific examples from your past experience that demonstrate your ability to manage documents effectively and support project teams.

Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and presented clearly, as attention to detail is crucial for this role.

How to prepare for a job interview at Brush Transformers

✨Know Your Document Management Systems

Familiarise yourself with the document management software and systems that the company uses. Be prepared to discuss your experience with similar tools and how you can leverage them to maintain an organised document control system.

✨Demonstrate Attention to Detail

Since this role requires a strong focus on accuracy and compliance, be ready to provide examples of how you've ensured document quality in previous positions. Highlight any specific processes you followed to review documents for completeness and adherence to standards.

✨Showcase Your Communication Skills

Effective communication is key in this role, especially when collaborating with internal and external parties. Prepare to discuss how you've successfully managed document transmittals and facilitated smooth communication in past projects.

✨Be Ready to Discuss Process Improvements

The company values continuous improvement, so think about instances where you've identified opportunities for enhancing document control processes. Share your ideas on how you could contribute to improving their current systems.

Document Controller
Brush Transformers
Location: Glasgow
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