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- Tasks: Provide essential admin support for accommodation, vehicle, and plant management.
- Company: Join BRUSH Group, a leader in energy solutions committed to sustainability.
- Benefits: Enjoy competitive salary, 26 days holiday, flexible working, and professional development.
- Why this job: Be part of a team driving industrial decarbonisation and making a real impact.
- Qualifications: SVQ/NVQ Level 2 or 3 in Business Administration preferred; strong organisational skills essential.
- Other info: Full training provided; dynamic work environment with growth opportunities.
The predicted salary is between 24000 - 36000 £ per year.
BRUSH Group provides the energy solutions that help power our built world. We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050.
The site Administration Assistant will provide comprehensive administrative and operational support across accommodation, vehicle, and plant management while working closely with the Operations Manager, Workshop Manager, and wider site teams.
Working conditions
This role is offered on a 42.5 hour weekly contract Monday – Friday. Due to the nature of this role, an onsite presence will be required 5 days per week.
Key Responsibilities
- Accommodation & Logistics: Source and book accommodation and meeting rooms for managers and site teams. Arrange payments and issue check‑in information for self‑catering stays. Work collaboratively with the Operations Manager to meet scheduling and resource needs.
- Vehicle Management: Coordinate vehicle repairs, breakdown recovery, MOTs, and servicing. Organise hire vehicles and manage vehicle tax payments. Order company fuel cards as required. Maintain service logs and allocate vehicle costs to the correct jobs for accounts.
- Plant Management: Ensure plant inspections are scheduled and kept up to date. Maintain accurate logs of plant locations and usage. Allocate plant costs to the correct jobs and verify hire contracts against invoices. Produce hire reports for managers and site supervisors.
- General Administration: Track manager credit card spending and ensure all receipts are received. Conduct driving licence checks for company vehicle users. Manage deliveries, post distribution, and office supply orders. Produce the weekly resource planner in collaboration with the Operations Manager. Track absence and holiday approvals for manager sign‑off and inputting into HR system. Support tender submission paperwork with the Contracts Manager. Collect and log weekly timesheets for accounts processing. Update hire companies annually with current insurance certificates. Prepare and file work packs and support site teams with required documentation. Coordinate management meetings, issuing agendas, minutes, and action logs. Order fuel when required.
What We’re Looking For
- SVQ / NVQ Level 2 or 3 in Business Administration (or equivalent on‑the‑job experience) is desirable.
- Competent in Microsoft Office (Word, Excel, Outlook) and MS IT systems – essential.
- Strong organisational and time management skills with excellent attention to detail – essential.
- Familiarity with electronic document management systems would be advantageous.
- Excellent social and communication skills, with the ability to engage confidently and professionally with colleagues, clients, and other stakeholders – essential.
- The ability to work independently in a busy office environment and communicate effectively with multiple stakeholders – essential.
- A methodical approach to filing, record keeping, and data accuracy.
- Experience in a construction environment would be advantageous; however, this is not essential as full training and support will be provided.
What’s in it for you?
- Competitive salary
- Holiday allowance starting at 26 days per annum plus bank holidays (pro‑rata for part‑time roles)
- Flexible and Hybrid working options (role dependent)
- Life insurance – 4× annual salary
- Enhanced Company Pension scheme
- 24/7 free and confidential Employee Assistance Programme
- GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
- BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
- Family‑friendly policies including Enhanced Maternity/Paternity
- Bike2work scheme
- Long Service Awards
- Developing our people is important to us – we support and encourage development by offering ongoing professional development and training.
Seniority level: Not Applicable
Employment type: Full‑time
Job function: Administrative
Industries: Construction
Location: Grantown‑On‑Spey, Scotland, United Kingdom
Administration Assistant in Aviemore employer: Brush Group
Contact Detail:
Brush Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Aviemore
✨Tip Number 1
Network like a pro! Reach out to current or former employees at BRUSH Group on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching BRUSH Group's commitment to sustainability. Show us how your skills in administration can support their ambitious goals for decarbonisation and net zero emissions.
✨Tip Number 3
Practice common interview questions related to administration roles. We want to hear how you handle logistics, manage time, and keep everything organised. Confidence is key!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're serious about joining the BRUSH team and contributing to our mission.
We think you need these skills to ace Administration Assistant in Aviemore
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight relevant experience, especially in administration and logistics, and don’t forget to showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with our mission at BRUSH Group. Keep it concise but engaging – we love a good story!
Show Off Your Tech Skills: Since being competent in Microsoft Office is essential, make sure to mention any specific software or tools you’re familiar with. If you’ve used electronic document management systems before, give us the details – we’re keen on tech-savvy candidates!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the info you need about the role and our company!
How to prepare for a job interview at Brush Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with tasks like accommodation booking, vehicle management, and general administration. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure attention to detail, as these are key skills for the job.
✨Brush Up on Microsoft Office
As proficiency in Microsoft Office is essential, take some time to refresh your skills in Word, Excel, and Outlook. You might be asked about how you use these tools in your daily work, so be prepared to share specific examples of how you've used them effectively in previous roles.
✨Engage with Confidence
During the interview, practice engaging confidently with your interviewers. Use clear communication and maintain a professional yet friendly tone. Remember, they’re looking for someone who can interact well with colleagues and clients, so showing off your social skills can really set you apart!
