At a Glance
- Tasks: Support Partners with scheduling, travel arrangements, and administrative tasks in a fast-paced environment.
- Company: Brunswick, a global advisory firm with a culture of inclusivity and excellence.
- Benefits: Employee benefits for financial future, health, wellness, and professional development.
- Other info: Flexible 9-month contract, working 3 days a week in London.
- Why this job: Join a dynamic team and make a real impact while developing your career.
- Qualifications: 12 months office experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Brunswick is seeking a reliable and organized Personal Assistant. The ideal candidate is detail-oriented, proactive, and comfortable handling a variety of clerical and coordination tasks in a fast-paced office environment. This is a 9-month fixed-term contract role, based 3 days per week in our London office.
About The Role
Your day-to-day responsibilities will include but are not limited to:
- Provide seamless Executive Assistant support to 3 or 4 Partners including managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the Partners.
- Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.
- Understand and prioritise Partners’ time to ensure they are well positioned and supported to focus on their goals; remain flexible to adjust as needed.
- Build strong rapport with client contacts for scheduling and coordination of client meetings.
- Timesheets in Dynamics & ensure timely submission and follow up.
- Travel arrangements – arranging flight and hotel bookings, visa applications, ground transfers, and liaising with colleagues in local offices of travel destinations to ensure a seamless travel experience.
- Working closely with the Global Support Manager and Team Assistant to support the Sustainable Business practice.
- Provide support and coverage to the Global Support Manager and Team Assistant as needed.
- Build strong rapport with the other assistants across the firm.
What We're Looking For
- At least 12 months’ experience in an office environment.
- Excellent administrative skills with a high level of organisation and accuracy.
- Exceptional at diary management, confidently coordinating complex schedules and competing priorities with precision and discretion.
- Proactive and self-sufficient, with the ability to multi-task, prioritise effectively and work independently.
- Excellent attention to detail and consistently high standards of work.
- A trusted team player who works collaboratively across functions and supports the wider team with confidence and good judgement.
- Highly proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
- Strong relationship-builder, able to engage effectively with colleagues and clients at all levels, both internally and externally.
- Demonstrates initiative and a willingness to take ownership and engage proactively.
- Excellent written and verbal communication skills.
Why Join Us
Whether you are joining a client-facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of employee benefits to support your financial future, health and wellness, family and community, and continuous professional development.
About Brunswick
Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes. Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.
Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a “one-firm firm” with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.
Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.
Personal Assistant (9-month FTC) in London employer: Brunswick Group
Brunswick is an exceptional employer that fosters a culture of inclusivity, excellence, and intellectual curiosity, making it an ideal place for a Personal Assistant to thrive. With a strong emphasis on employee benefits, professional development, and a collaborative work environment, you will have the opportunity to grow your skills while supporting high-level executives in a dynamic London office. Join us to be part of a global advisory firm that values your contributions and prioritises your well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (9-month FTC) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Brunswick and understanding their culture. Tailor your responses to show how your skills align with their needs, especially around organisation and proactive problem-solving. We want to see that you’re not just a fit on paper!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in diary management and administrative support clearly. This will help you feel more confident when it’s time to shine in front of the interview panel.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Personal Assistant (9-month FTC) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing complex calendars and any relevant administrative skills that show you can handle the fast-paced environment we thrive in.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've proactively solved scheduling challenges or built strong relationships with clients.
Show Off Your Attention to Detail:In a role like this, attention to detail is key. Make sure your application is free from typos and errors. This shows us that you take pride in your work and understand the importance of accuracy.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Brunswick Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant at Brunswick. Familiarise yourself with managing complex calendars, travel arrangements, and supporting multiple partners. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed competing priorities in previous roles. Be ready to discuss specific situations where your attention to detail and organisational skills made a difference. This will highlight your ability to thrive in a fast-paced environment.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Use their names, engage in small talk, and show genuine interest in their roles. This will demonstrate your strong relationship-building skills, which are crucial for a Personal Assistant.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, such as how you'd handle scheduling conflicts or last-minute changes. Prepare by thinking through potential scenarios and how you would approach them, showcasing your proactive mindset and initiative.
