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- Tasks: Manage contracts and support teams in effective contract administration.
- Company: Join a dynamic company focused on compliance and vendor management.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be part of a crucial role that ensures contracts run smoothly and efficiently.
- Qualifications: Knowledge of contract management and strong organisational skills required.
- Other info: Opportunity for growth and learning in a collaborative team.
The predicted salary is between 30000 - 40000 £ per year.
The role holder is responsible for Contract Administration activities reporting into the Procurement function and supporting the Contract Holder/Contract Company Representative, in the effective administration of Contracts within the area of competence.
RESPONSIBILITIES
- Responsible for the Contract Administration activities within their competence in accordance with applicable Regulatory Framework;
- Provides support/assistance to Contract Holder / Compliance, Vendor Management, and Reporting Coordinator / Procurement Manager to address issues relevant to post-award contract management (such as procedural clarifications, disputes, contractual changes, etc.);
- Attends handover meetings and receives relevant information from competent Company’s internal functions to carry out their tasks in a proper and efficient manner;
- Attends the contractual kick-off meetings together with the Contract Holder and any involved internal functions as well as progress meetings;
- Prepares minute of meetings within their competence;
- Performs monitoring activities with respect to specific key performance indicators of assigned contracts, such as the progress of the spending against the relevant administrative contract value and expiry date of contracts;
- Verifies that the awarded contractor has supplied all the documentation required and requested under the contract to ensure that all contractual obligations and requirements are fully met in accordance to Regulatory Framework;
- Ensures that the competent Contract Holder/User Unit is notified of any irregularities identified during the execution of the contract within his/her area of competence;
- Collects information on the awarded contractor's performance during the contract execution phase and gets Contract Holder relevant approval to enable the issue of appropriate feedback;
- Reviews any requests for changes to the contract and assesses any disputes that might arise during contract execution phase by verifying their admissibility and applicability under the terms of the contract;
- Captures and disseminates contract administration lessons learned within the Company;
- Reviews the admissibility of any claims and the applicability of any liquidated damages or volume discounts provided for in the contract;
- Assists Procurement Manager / Compliance, Vendor Management and Reporting Coordinator/Contract Holder with preparation / review of correspondence with contractors on post-award contractual / commercial matters within the area of competence;
- Liaises and handles correspondence with Contractors, ensuring traceability and involving, if necessary, all relevant functions;
- Files the contract management documentation.
REQUIREMENTS
- Knowledge of the post award contract management process: application of client post award procedures.
- Basic knowledge of pre-award activities: Procurement planning and management – Technical Bid Evaluations – Knowledge of various types of contracts and different Procurement Strategies.
- Good knowledge of English, both written and spoken.
- Contractual requirements: Knowledge of: Regulation applicable to contracts and subcontracts – Health Safety and Environment – Safety at worksites – Technical Specifications and standards – Contract Terms and Conditions.
- Proficient personal computer skills (mail, spreadsheet, etc.)
- Be proactive, a self-starter and ability to work with minimum supervision.
- Systematic thinker and good organisational skills/time management.
- Personal and professional integrity.
Contract Administrator in Slough employer: Brunel
Contact Detail:
Brunel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator in Slough
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a job opening.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out as a candidate who truly gets it.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online resources. The more comfortable you are speaking about your experience, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Contract Administrator in Slough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Administrator role. Highlight relevant experience and skills that match the job description, especially in contract management and procurement processes.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Use specific examples from your past experiences that demonstrate your knowledge of post-award contract management and your proactive approach.
Showcase Your Skills: Don’t forget to highlight your organisational skills and attention to detail. Mention any experience you have with monitoring key performance indicators or handling contractual disputes, as these are crucial for the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Brunel
✨Know Your Contracts
Familiarise yourself with the basics of contract administration and the specific contracts relevant to the role. Understand key terms, regulatory frameworks, and common issues that arise in post-award management. This will help you answer questions confidently and demonstrate your knowledge.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations related to contract management, such as disputes or changes to contracts. Think of examples from your past experiences where you successfully navigated similar challenges, and be ready to discuss them in detail.
✨Showcase Your Organisational Skills
As a Contract Administrator, you'll need to manage multiple tasks efficiently. Be prepared to discuss your time management strategies and how you prioritise tasks. You might even want to bring a sample of your organisational tools or methods to share during the interview.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company's contract management processes or the team you'll be working with. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.