Community Engagement Admin Assistant in Liverpool

To provide practical and administrative support for community engagement events, ensuring smooth delivery by managing logistics, bookings, and stakeholder coordination.

Main duties of the job:

• Support the Community Engagement & Events Planner including but not limited to:
• Book venues and arrange facilities for events.
• Coordinate event logistics including equipment, refreshments, and signage.
• Liaise with stakeholders and community partners to secure stalls and participation.
• Track and manage event budgets within approved limits.
• Support the Community Engagement & Event Planner in preparing event materials and merchandise.
• Assist with event promotion through social media and local networks.
• Ensure all practical arrangements are completed on time for successful event delivery.

Job responsibilities:

The Community Engagement Admin Assistant provides essential practical and administrative support to ensure the smooth planning and delivery of community engagement events. Working closely with the Community Engagement & Events Planner, the postholder helps coordinate logistics, manage bookings, liaise with stakeholders, and maintain accurate project documentation. This role is vital in ensuring that events run efficiently, meet organisational standards, and successfully engage local communities.

The postholder will take responsibility for booking venues and arranging all required facilities, ensuring each location is suitable, accessible, and confirmed well in advance. They will support the coordination of event logistics, including equipment setup, refreshments, signage, and any additional resources needed for effective event delivery.

A key aspect of the role involves liaising with stakeholders, community partners, and local organisations to secure stalls, confirm attendance, and maintain positive working relationships. The Admin Assistant will also help track and manage event budgets, ensuring all spending remains within approved limits and is accurately recorded.

The role includes supporting the Community Engagement & Events Planner in preparing event materials, merchandise, and documentation, ensuring everything is ready ahead of schedule. The postholder will also assist with event promotion, working with social media leads and local networks to raise awareness and encourage community participation.

Throughout the planning cycle, the Admin Assistant ensures that all practical arrangements are completed on time, project plans are updated, and communication between partners, staff, and stakeholders remains clear and well-coordinated. Their contribution helps ensure each event is delivered professionally, efficiently, and in alignment with organisational goals.

Person Specification:

Personal Qualities:

• Ability to build relationships with diverse stakeholders.

Other Requirements:

• Lives within or has strong knowledge of the local community.

Experience:

• Experience in administrative or event support roles.
• Experience in NHS or healthcare setting.
• Knowledge of local community organisations.
• Experience in coordinating events and liaising with external partners.

Skills:

• Ability to work under pressure with the ability to manage multiple tasks and deadlines.
• Strong organisational and communication skills.
• Ability to work collaboratively with diverse stakeholders.

Qualifications:

• GCSEs (or equivalent) in English and Maths.
• Proficient in Microsoft Office and basic budgeting.

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.